Coordinator, Exhibitions

Dallas Arboretum & Botanical Society, Inc.•Dallas, TX

12h

About The Position

The Coordinator, Exhibitions supports the planning, coordination, and operational success of exhibitions across the Dallas Arboretum. This role assists with exhibition logistics, installation coordination, scheduling, documentation, and maintenance tracking for indoor and outdoor presentations. As a member of the Programs & Learning division, the coordinator works cross-departmentally to support exhibitions that advance the Arboretum’s mission.

Requirements

Ability to stand and walk outdoors for extended periods in varied weather conditions.
Ability to lift up to 50 pounds, use ladders, and work in installation environments.
Minimum 2–3 years of experience in exhibitions, museums, public gardens, cultural institutions, or comparable project-based environments.
Ability to work evenings and weekends as scheduled.
A Valid driver’s license is required.
Ability to pass pre-employment requirements including drug screening and background check
Excellent written and verbal communication skills.
Strong project management and organizational skills.

Nice To Haves

Bachelor’s degree preferred (Museum Studies, Arts Administration, Project Management, Art History, or related field, a plus).
Experience with collection databases and documentation systems preferred.
Knowledge of museum best practices related to condition reporting, loans, insurance, and object handling preferred.
Demonstrated experience with art handling, installation coordination, or registration processes preferred.

Responsibilities

Serve as a manager on duty on a rotating and pre-approved evening shift schedule
Serve as the on-site exhibitions point of contact during evening events
Monitor and report operational and visitor experience needs
Report installation-related issues and concerns to appropriate leadership
Maintain institutional standards and exhibition integrity
Support the coordination and execution of exhibition installations and de-installations, including assisting with site preparation, contractor scheduling, framing, fabrication, and preparator work
Maintain exhibition schedules and timelines, ensuring alignment with internal cross-department calendars, public programs, special events, and operational needs
Track deliverables, vendor coordination, applicable budgets, workflow tools, and documentation for exhibition efficiency
Assist with exhibition-related public programs, previews, and special events
Coordinate transportation and transit logistics for exhibitions and collections, including assisting with crating, shipping, insurance documentation, and un-crating
Maintain object and exhibition documentation, registration records, and database updates
Assist with risk management tracking including condition reports, photography, environmental exposure, safety, and ADA compliance in coordination with applicable departments.