Coordinator, Global RFP Programs

Preferred Travel Group•Newport Beach, CA

1d•$51,000 - $55,000•Hybrid

About The Position

We are seeking an experienced, detail‑oriented, and collaborative Coordinator to support the Global RFP Programs team across all aspects of day‑to‑day operations and long‑term initiatives. The Coordinator, Global RFP Programs will assist an international RFP Programs department in implementing and maintaining strategies that drive a productive and profitable global hotel program. Working closely with Global Sales Directors, RFP team coordinators, and hotel member partners, this role supports the achievement of departmental goals and targets across a growing portfolio of more than 700 hotels worldwide. Under the supervision of the Vice President, Global RFP Programs and Senior Manager, Global RFP Programs, the Coordinator is a member of the Global Sales Division and plays a key role in supporting hotel sourcing for major global corporations, consortia, and leisure agency programs. Responsibilities include training member hotels on contract software systems, liaising with Regional and Area Managing Directors, Global Distribution Systems, Revenue Management and Reservations teams, and partnering with Accounting to support program execution.

Requirements

Strong organizational skills with the ability to plan, prioritise, and manage multiple deadlines simultaneously
High level of accuracy and attention to detail, with a consistent and reliable approach to work
Excellent customer service and interpersonal skills
Clear and effective verbal and written communication skills
Strong problem‑solving ability and sound judgment
Ability to work independently as well as collaboratively within a team
Comfortable working in a fast‑paced environment while meeting company standards and policies
Experience typically gained within an administrative, hospitality, or data systems processing environment

Nice To Haves

Hotel sales, front desk or reservations experience desirable

Responsibilities

Cvent Lanyon Vault Administrator – electronic web-based contracting tool, data entry & collection
Member & Associate system training including customer service support
Communication both written and verbal
Global RFP (Request For Proposal) Program bid releases and submission
Filing & Calendaring deadlines
Manage responsibilities to meet and exceed team revenue goals
Corporate Account Survey RFP division administrative duties
PreferredNet (company member intranet) maintenance and member customer service
Manage multiple simultaneous deadlines
Consortia billing/invoice maintenance
Routine departmental administrative duties