Coordinator, People and Operations

ReturnPro•Miami, FL

1d•Onsite

About The Position

The People and Operations Coordinator plays a key role in supporting day-to-day people operations with a strong emphasis on recruitment coordination and administrative execution. This position is primarily responsible for scheduling candidate interviews, posting roles to job boards, reviewing candidate profiles, and maintaining accurate, up-to-date job descriptions. While this role partners closely with the People & Culture team, it is heavily execution-focused and operational in nature. Talent support activities represent a smaller portion of the role, with the majority of time spent ensuring recruiting processes, office coordination, and internal workflows run smoothly and efficiently. Primary Responsibilities/Essential Functions This job description in no way states or implies that these are the only duties to be performed by the teammate occupying this position. The selected candidate may perform other related duties assigned to meet the ongoing needs of the business.

Requirements

High school diploma or equivalent required
Prior experience in recruiting coordination, HR administration, or office operations preferred
Strong organizational skills with exceptional attention to detail
Ability to manage multiple priorities in a fast-paced environment
Excellent verbal and written communication skills
Professional demeanor with the ability to handle confidential information
Proficiency with Microsoft Office Suite and comfort learning ATS platforms
Strong time management and follow-through skills
Ability to work independently while collaborating cross-functionally

Responsibilities

Schedule and coordinate candidate interviews across multiple roles and departments
Post open positions to job boards and sourcing platforms
Review incoming resumes and candidate profiles for baseline qualification and alignment
Maintain and update job descriptions to ensure accuracy and consistency
Manage candidate records and interview stages within the applicant tracking system (ATS)
Communicate professionally with candidates regarding scheduling, next steps, and status updates
Partner with recruiters and hiring managers to support a smooth interview process
Assist with basic recruiting and sourcing support as needed
Support People & Culture initiatives and administrative tasks
Maintain documentation related to employees and recruiting activities with confidentiality
Provide administrative support to executives, including calendar management for the CEO, scheduling meetings, and handling correspondence
Oversee day-to-day office operations to maintain a clean, organized, and efficient workspace
Coordinate office maintenance and repairs by liaising with building management and external vendors
Implement and maintain office policies and procedures to ensure compliance with company standards
Manage office facilities, including workspace allocation, seating arrangements, and office layout optimization
Coordinate office moves, expansions, and reconfigurations as needed
Prepare meeting rooms for interviews and internal meetings, including materials and technology setup
Receive and respond to emails and phone calls as appropriate
Greet candidates, clients, and visitors in a professional manner
Manage office inventory and supplies
Process invoices related to office expenses (including meals)
Monitor office expenses and identify cost-saving opportunities
Support general administrative needs across the organization