Coordinator, Prospect Management - University Advancement

Washington University in St. Louis • Clayton, MO

1d • $21 - $33 • Onsite

About The Position

The Coordinator, Prospect Management responsibilities include supporting the Senior Director, Prospect Management through high-level project management, in-depth technology usage, and customer service. More specifically, the Coordinator is responsible for managing special projects; requesting, organizing, and monitoring data sets; capturing internal and external business processes; and collaborating with other administrative support professionals to ensure all consultations and needed meetings are calendared. The incumbent will have superior attention to detail, outstanding oral and written communications skills, advanced computer skills, ability to work well under deadlines and to handle multiple projects simultaneously. The incumbent must have the ability to apply good judgment and handle confidential information and situations with sensitivity and discretion.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Relevant Experience (3 Years)
• Adaptability
• Administrative Support
• Communication
• Computer Literacy
• Confidentiality
• Customer Relationship Management (CRM)
• Customer Service
• Deadline Management
• Detail-Oriented
• Ethical Behavior
• Ethical Compliance
• Interpersonal Interactions
• Microsoft Office
• Multitasking
• Positive Thinking
• Professional Etiquette
• Project Organization
• Proofreading
• Sound Judgment
• Task Organization
• Teamwork
• Time Management
• Working Independently

Nice To Haves

• Experience working with Affinaquest platform.
• Experience working in higher education and/or non-profit organizations.
• Sensitivity to the needs and mission of Washington University in St. Louis and understanding of the importance of university relationships with alumni and friends.
• Ability to foster a highly professional, welcoming, and inclusive office environment.
• A positive attitude, initiative, resourcefulness, and the skill to handle a high-volume work.
• Strict adherence to ethical and confidentiality guidelines of Washington University.
• Bachelor's degree

Responsibilities

• Project Management Serve as project manager of several complex projects as assigned.
• Capturing and updating internal and external business processes to record policies and procedures.
• Liasing with Advancement Learning to develop standardize learnings for Prospect Management’s policies and procedures.
• Manage Prospect Management’s intranet site, surveys, and other ongoing projects.
• Manage onboarding schedules, materials, etc. for new Prospect Management hires.
• Offboarding responsibilities from departing Prospect Management hires.
• General Administrative Support Provide general administrative support for the Prospect Management team and Senior Director.
• Administrative support includes managing calendar; providing telephone support; scheduling meetings, handling correspondence; preparing, sending, and responding to emails; and drafting correspondence and documents for the Senior Director.
• Create and manage various spreadsheets, reports and presentations using advanced techniques in Excel, Word, and PowerPoint.
• High level of confidentiality and discretion.
• Perform other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED