Coordinator, Recruitment Operations

Bridge to Enter Advanced Mathematics (BEAM)

10h • $61,243 - $77,454

About The Position

The Coordinator of Recruitment Operations is a dynamic role designed to evolve alongside our growing organization. This position supports key aspects of the recruitment and onboarding processes for BEAM’s high-volume summer staff hiring, while ensuring the integrity of our employee data collection and management systems.
Sitting within the HR team, the person in this role will work cross-functionally with HR, IT, and Finance colleagues, as well as members of the Programs Division. Because we value continuous improvement, we are looking for a team member who doesn't just execute tasks but actively seeks ways to refine our workflows and enhance the candidate experience.

Requirements

• Strong written and verbal communication skills
• Strong interpersonal communication skills with staff and stakeholders
• Demonstrated ability to balance multiple responsibilities, prioritize, and meet deadlines
• Ability to work collaboratively and independently
• Organized with strong attention to detail
• Eager learner in a fast paced environment
• Experience using spreadsheets (e.g., Excel or Google Sheets) including comfort with formulas and data visualization
• Experience using project management tools (e.g., Asana, Trello, Monday.com) to coordinate and participate in multi-stakeholder projects
• Growth mindset, openness to feedback, and an interest in process improvement
• Passion for BEAM’s mission and strong interest in being part of a team working to support underserved students and their families

Nice To Haves

• Experience with recruitment operations, especially in recruiting educators and/or college students in New York City and/or Los Angeles
• Proficiency with Google Suite, Mailchimp, Greenhouse, and/or BambooHR
• Understanding of STEM education landscape and equity issues related to STEM
• Degrees (bachelor's or master's) in a relevant field such as human resources, organizational psychology, or business administration
• HR certification such as SHRM-CP or HRCI

Responsibilities

• Under the direction of the Director, Human Resources and the Manager, Recruitment and Retention and following the established marketing strategy, support sourcing work for all hiring at BEAM, including posting on external job boards and cultivating candidates on LinkedIn
• Format job descriptions for summer roles to have a consistent appearance aligned with an established format to ensure a clear, consistent branding externally
• Send offer letters to candidates selected for hire for summer roles with BEAM
• Set-up requisitions for all summer positions, including ensuring the stages of the search are accurately reflected in the system, uploading hiring materials to be stored in the requisition, and preparing and posting the job ad
• Place external ads on key external job boards to support the recruitment process
• Support candidate communication and recruitment outreach by developing and refining assets for communications and social media posts
• Track the status of candidates in the applicant tracking system (ATS) for all summer positions and work with hiring leads to ensure timely review and communication to all candidates
• Conduct references checks for finalists all summer positions
• Initiate and monitor background checks as part of the onboarding process for new hires and current employees whose most recent background check has expired
• Review and update summer onboarding materials annually, including coordinating with stakeholders in Programs, IT, and Finance to ensure information that will be shared with summer staff is accurate and up to date
• Update summer onboarding tasks in BEAM’s human resources information system (HRIS), BambooHR on an annual basis to ensure instructions are clear for summer staff and tasks are assigned correctly based on summer role
• Respond to frequently asked questions from summer staff about the onboarding process
• Track training completion for summer staff to ensure compliance with mandatory training requirements
• Create and manage annual data trackers for high volume summer recruitment in Google Sheets
• Update data trackers throughout the recruitment and selection process with a high degree of accuracy and attention to detail
• Maintain accurate data for high volume summer recruitment in Greenhouse, BEAM’s ATS to ensure it serves as a source of truth
• Support the Director of HR in maintaining accurate employee records in BEAM’s HRIS
• Support HR data reporting of staff demographics for external and internal reporting, including responding to data requests from BEAM’s Advancement division
• Act as in-house expert on the use and configuration of BEAM’s applicant tracking system, Greenhouse
• Manage Greenhouse User Accounts, including adding new hires to the system, resetting user accounts as needed, and deactivate user accounts during offboarding
• Deliver training on Greenhouse to support new user understanding and use of the system
• Other responsibilities as assigned.

Benefits

• Flexible working hours
• Health, dental and vision benefits including health plan options that are free for individuals
• 12 paid holidays including an office closure between Christmas Day and New Year’s Day
• 15 days of paid annual leave to start, and will increase by one day for each year worked for your first 5 years of employment
• Paid sick leave
• 403(b) Retirement Plan with employer match of 50% of elective deferrals, up to 3% of eligible compensation
• Student loan reimbursement
• Pre-tax commuter benefits
• $1,500 annual allowance for professional development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level