Coordinator, Reporting and Matter Management

Simpson Thacher & Bartlett LLP•Washington, DC

10d•$65,000 - $80,000

About The Position

The Coordinator supports the Client Development & Engagement team by managing deal data, ensuring accurate reporting to external league tables, maintaining internal records, and assisting with related projects. This role requires exceptional attention to detail, strong organizational skills, and the ability to collaborate with multiple stakeholders across the Firm.

Requirements

Minimum 2 years of relevant professional experience
Ability to work independently and collaboratively in a fast-paced environment
Strong attention to detail and self-motivated to produce accurate, timely and complete work product
Strong initiative; ability to work independently and manage multiple priorities
Strong written and verbal communication skills and excellent research and analytical skills
Proven project management and organizational skills
Ability to begin to leverage institutional knowledge in own work
Proficiency in MS Office (e.g., Outlook, Word, and Excel)
Flexibility to work overtime as needed
Bachelor’s degree required

Nice To Haves

2–4 years of experience in a law firm, marketing, or professional services environment
Familiarity with Content Pilot, Foundation or similar experience databases
Knowledge of corporate transactions and league table reporting
Demonstrated experience using a Client Relationship Management (CRM) system
Preferred Major in Advertising, Marketing, Communications, Public relations or related field preferred

Responsibilities

Collect and verify deal information from multiple sources (eNews, associate assignments, Foundation, Partners)
Obtain offering documents via Intelligize or direct outreach to deal teams
Submit deal data to external league tables (e.g., Bloomberg, LSEG, Infralogic, IJGlobal) and ensure compliance with submission protocols
Update internal records, including league table logs, experience lists, industry/attribute lists in iManage and deal records in Content Pilot/Foundation
Coordinate league table deadlines and send calendar invites to stakeholders
Perform deal reconciliations across Bloomberg, LSEG, S&P Global, Debtwire, Infralogic and IJGlobal; identify and resolve discrepancies
Prepare reporting materials, including PowerPoint and Word summaries for internal review (e.g., partner communications summarizing rankings, market trends, and competitive insights)
Support ad hoc research and knowledge management requests using databases such as Content Pilot, Foundation, LSEG, CapIQ, and Pitchbook
Maintain deal and case experience and help manage engagement database and related databases
Develop, enhance, and manage processes for league tables and industry publications to support firm-wide priorities and matter management
Collaborate with stakeholders across departments and offices
Perform additional duties as assigned