Coordinator Sales & Event Operations

Hilton Grand Vacations • Orlando, FL

20d

About The Position

Are you prepared to begin a fulfilling career with Hilton Grand Vacations? This is your chance to work in a Finance/Insurance position that blends the strengths of sales and event operations. As a Coordinator Sales & Event Operations, you will play a meaningful role in ensuring the smooth management of our HUA events. If you excel in a dynamic environment and have a demonstrated history of achieving outcomes, we want to connect with you! In this role, you will offer crucial assistance to the Event Operations team. Your duties will include various administrative and coordination activities necessary for the effective delivery of HUA events. Process event submissions, payments, contracts, and insurance requests with precision. Serve as a liaison between internal departments to ensure seamless event operations. Communicate effectively with external partners, including vendors, to address inquiries and coordinate event details. Manage the event lifecycle from submission to completion, ensuring all necessary data is meticulously recorded and updated. Code payments and expenses accurately to the correct GL accounts, collaborating with AP and Accounting to resolve any discrepancies. Assist with the month-end reconciliation of credit card receipts, following up on any missing or incomplete receipts. Adhere strictly to company policies related to contracts and payments, maintaining a high level of confidentiality. Conduct month-end event reconciliations to ensure all vendors are paid, fully accomplished contracts are received and saved, and the system of record is updated. Perform additional duties as assigned, demonstrating flexibility and a proactive attitude.

Requirements

• Excellent written and verbal communication skills.
• Proficient in Microsoft Excel, Word, SharePoint, and PowerPoint.
• Ability to set priorities, balance multiple requests, and adapt quickly to change.
• Attention to detail, strong follow-up skills, and outstanding customer service skills.

Responsibilities

• Process event submissions, payments, contracts, and insurance requests with precision.
• Serve as a liaison between internal departments to ensure seamless event operations.
• Communicate effectively with external partners, including vendors, to address inquiries and coordinate event details.
• Manage the event lifecycle from submission to completion, ensuring all necessary data is meticulously recorded and updated.
• Code payments and expenses accurately to the correct GL accounts, collaborating with AP and Accounting to resolve any discrepancies.
• Assist with the month-end reconciliation of credit card receipts, following up on any missing or incomplete receipts.
• Adhere strictly to company policies related to contracts and payments, maintaining a high level of confidentiality.
• Conduct month-end event reconciliations to ensure all vendors are paid, fully accomplished contracts are received and saved, and the system of record is updated.
• Perform additional duties as assigned, demonstrating flexibility and a proactive attitude.

Benefits

• Go Hilton: Travel Discounts Program, Hilton hotel rates worldwide
• Perks at work: Employee Pricing platform
• Employee Assistance Program that supports your physical and mental well-being, also Paid Vacation Time and Paid Sick Days.
• 401(k) program with company match.
• Tuition reimbursement programs, numerous learning and advancement opportunities, and more!
• Recognition Programs and Rewards.
• Excellent health care options, including medical, dental, and vision.
• A people-first culture

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed