Coordinator Stakeholder Engagement

Enbridge • Duluth, MN

1d • Hybrid

About The Position

Join a team that plays a pivotal role in strengthening Public Affairs, Communications & Sustainability (PACS) across the Mid‑continent and Upper Plains/West regions. In this position, you will support high‑impact regional initiatives by providing essential administrative and coordination expertise that enables our teams to stay focused on priority execution. From managing budgets and contracts to maintaining key databases, coordinating events, and supporting community investment activities, you will help drive the successful implementation of Regional and Project Stakeholder Engagement Plans. Join us today! What you will do: Administrative: Provide administrative support including expense reports, vendor requests, new vendor set up, purchase requisitions (and tracking for timely payment), email box monitoring, department time sheets, travel arrangements, mail and filing, vehicle lease coordination, publication and materials inventory, and other administrative tasks as they come up. Corporate Citizenship: Under the direction of the Corporate Citizenship and Stakeholder Engagement leads, manage the employee volunteering inbox; review and approve volunteer time submissions; and support check requests, Accounts Payable processing, and data updates. Participate in biweekly enterprise-wide Corporate Citizenship team meetings and assist with meeting coordination as needed to support strategic partnerships. Special Events and Meetings Support: Under the direction of Stakeholder Engagement managers, provide support by coordinating facility and/or catering arrangements for special programs such as Enbridge-hosted meetings/entertainment events, hosting/sponsorship of charitable organization activities, company-sponsored receptions, field office meetings or open houses, and event and meeting support for Projects in the Mid-continent and Upper Plains/West regions. Budgets: Maintain operational and various Projects budgets for the Mid-continent and Upper Plains/West region, producing scheduled and as needed reports for PACS leadership and regional engagement teams. Department Processes: Analyze and monitor department processes to ensure that staff has the methods, tools and assistance they need to efficiently do their jobs. Proactively seek opportunities to improve or facilitate completion of a task(s) that help improve productivity for the Stakeholder Engagement team. Ensure contact databases are utilized and assist staff with inputting data as needed.

Requirements

• Minimum of three years’ related experience in an advanced administrative/coordinator role.
• Well-developed interpersonal, communication and documentation skills
• Strong working knowledge of Excel, Word, Outlook, and use of established databases.
• Demonstrated ability to work with initiative and creativity when managing complex and/or multiple projects.
• Ability to work well as a team member including the ability to foster and maintain a culture that promotes best contribution and synergy from all parties to achieve desired work levels.
• Strong organizational skills including planning, event management, and goal setting.
• Strong analytical skills to quickly analyze complex situations, determine key issues, and prepare and implement clearly defined solutions and/or responses.
• The highest standard of personal integrity supported by open and honest communication.

Responsibilities

• Provide administrative support including expense reports, vendor requests, new vendor set up, purchase requisitions (and tracking for timely payment), email box monitoring, department time sheets, travel arrangements, mail and filing, vehicle lease coordination, publication and materials inventory, and other administrative tasks as they come up.
• Manage the employee volunteering inbox; review and approve volunteer time submissions; and support check requests, Accounts Payable processing, and data updates.
• Participate in biweekly enterprise-wide Corporate Citizenship team meetings and assist with meeting coordination as needed to support strategic partnerships.
• Provide support by coordinating facility and/or catering arrangements for special programs such as Enbridge-hosted meetings/entertainment events, hosting/sponsorship of charitable organization activities, company-sponsored receptions, field office meetings or open houses, and event and meeting support for Projects in the Mid-continent and Upper Plains/West regions.
• Maintain operational and various Projects budgets for the Mid-continent and Upper Plains/West region, producing scheduled and as needed reports for PACS leadership and regional engagement teams.
• Analyze and monitor department processes to ensure that staff has the methods, tools and assistance they need to efficiently do their jobs.
• Proactively seek opportunities to improve or facilitate completion of a task(s) that help improve productivity for the Stakeholder Engagement team.
• Ensure contact databases are utilized and assist staff with inputting data as needed.

Benefits

• A flexible benefits program that allows each employee to select the level of coverage needed for their family in the areas of health, dental, insurance and disability
• A paid maternity and parental leave benefit that offers up to 20 weeks of paid leave for birth-giving parents and up to 12 weeks for other eligible parents, providing flexibility and support during this important life event
• Valuable retirement savings plans, including a savings plan with company stock as an investment option
• Paid time off/vacation/sick, plus paid personal days off (depending on location), and paid holidays
• An Employee and Family Assistance Program
• A Wellness Program, which focuses on supporting healthier employees by providing tools, resources, and opportunities to improve physical, mental, social, and financial well-being
• Enbridge’s FlexWork (hybrid work model) offers eligible employees the option to work from home on Wednesdays and Fridays, opt for a compressed workweek schedule, and have flexible start and end times. Role requirements determine your eligibility for each option.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed