Corporate Administrative Assistant

FCX Performance•Dallas, TX

28d

About The Position

The Corporate Administrative Assistant provides high-level administrative support to the President, VP’s and senior leaders. This position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Senior Admin will act as a key liaison, ensuring smooth day-to-day operations, while maintaining confidentiality and professionalism.

Requirements

High School Diploma or equivalent is required; Bachelor’s degree preferred
A minimum of 5 years administrative experience providing support at a high level
Experience in a multi-site, multi-state company preferred

Responsibilities

Prepares reports, correspondence, communications, presentations and other documents.
Manages special projects for the leadership teams.
Manages and maintains executive management calendars, appointments, travel and event arrangements.
Effectively manages daily administrative duties.
Travel coordinator for company travel for leadership, sales, service and branch.
Manages the completion of expense reports, credit cards reconciliation, mileage reports, other reports as requested.
Assists with the maintaining of and tracking of the following: Legal documents 100k forms Commission changes Mileage & Expense report approvals Invoices COI and W9 requests Vendor requests Branch Checklists Hydradyne forms file Update and maintain policies & procedures files
Baseball team Ticket Management
Liaison with internal staff at all levels.
Interact with external clients.
Assists with monthly anniversary cards.
Answers the corporate main lines and departments
Ordering and maintaining breakroom supplies.
Greets guests at front entrance.