Enterprise Real Estate Mgmt - Corporate Office Manager

American National•Houston, TX

23h•Onsite

About The Position

This position serves as the primary point of contact for office needs, including but not limited to welcoming and directing visitors, reserving and preparing conference rooms, and liaising with vendors. What You’ll Do: Office Operations: Greets clients/visitors, manages incoming mail and packages. Maintains office, kitchen, and breakroom supplies, and equipment inventory and organization. Tracks expenditures and process invoices. Coordinates repairs/maintenance with onsite Property Management. Liaise with downtown building management regarding repairs, maintenance, and access cards. Coordinates with local vendors for catering and office services. Manages master calendars for shared conference rooms to prevent conflicts. Support for administrative AVP Facilities and Corporate Director of Security. Communication & Coordination: Serves as the primary point of contact for internal and external inquiries. Facilitates communication between departments and external partners. Supports tasks required for employee onboarding and offboarding, access requests, and desk assignments. Provides guidance on local attractions, public transit, and parking for visitors as needed. Manages visitor logs and building access passes. Event & Project Support: Coordinate office events, client meetings, and workshops. Coordinates logistics for meetings and events. Books meeting rooms, coordinates internal/external meetings, manages calendars and assists with office events and training sessions. Tracks applicable project timelines and deliverables as needed. Assists with new employee setup, including workstation preparation and facility orientation.

Requirements

High school diploma
Two to four years of experience
Proficiency in MS Office Suite and other relevant software
Ability to work independently and collaboratively
Ability to troubleshoot office equipment (printers, coffee machines) and address facility issues proactively
Proficiency in managing multiple competing priorities in a fast-paced environment
Strong problem-solving and adaptability
Demonstrated professionalism and the requirement to maintain confidentiality
Strong organizational, time management, multitasking abilities, and a keen eye for detail
Exceptional verbal and written communication skills for engaging with diverse stakeholders, including executives and external vendors

Nice To Haves

Administrative or related experience
Two plus years in office administration or coordination roles

Responsibilities

Greets clients/visitors, manages incoming mail and packages
Maintains office, kitchen, and breakroom supplies, and equipment inventory and organization
Tracks expenditures and process invoices
Coordinates repairs/maintenance with onsite Property Management
Liaise with downtown building management regarding repairs, maintenance, and access cards
Coordinates with local vendors for catering and office services
Manages master calendars for shared conference rooms to prevent conflicts
Support for administrative AVP Facilities and Corporate Director of Security
Serves as the primary point of contact for internal and external inquiries
Facilitates communication between departments and external partners
Supports tasks required for employee onboarding and offboarding, access requests, and desk assignments
Provides guidance on local attractions, public transit, and parking for visitors as needed
Manages visitor logs and building access passes
Coordinate office events, client meetings, and workshops
Coordinates logistics for meetings and events
Books meeting rooms, coordinates internal/external meetings, manages calendars and assists with office events and training sessions
Tracks applicable project timelines and deliverables as needed
Assists with new employee setup, including workstation preparation and facility orientation