Courtroom Clerk for the Honorable Shelley Russell

State of Oregon

5d • $57,183 - $88,708 • Onsite

About The Position

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly affects the people in our community who come to the court to have their cases resolved. We need staff who want to have direct impact in their communities, value OJD's efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public. We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and past lived experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.

The Multnomah County Circuit Court is hiring a Courtroom Clerk for the Honorable Shelley Russell. In this role… You will provide moderate-to-complex support to the judge and judicial assistant by preparing files for pretrial review, scheduling hearings and trial dates, preparing motions, orders, and judgments, retrieving case law as requested, managing the judge’s docket, updating multiple calendars, assisting in case tracking, and reviewing documents filed with the court for accuracy and completeness. You will also screen visitors and mail, obtain needed signatures, certify court orders as directed, summarize the day’s rulings, and verify the status of warrants. You will provide backup for the judicial assistant and will train, and mentor newer courtroom clerks as needed. Additionally, you will prepare the courtroom for the day’s proceedings, swear in witnesses, mark and maintain exhibits, monitor proceedings, respond to security needs, maintain audio and electronic records, update the case management system, and schedule and facilitate Cisco Webex appearances as needed. You will assist attorneys, litigants, and the public in using the court system and will answer questions about the status of cases and court procedures. Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by our work and mission.

Requirements

• Must have at least three (3) years or more of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
• Possession of a High School diploma or equivalent.
• Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
• Experience using computers and multiple applications to enter and retrieve data and performing a variety of clerical or administrative support tasks in a dynamic business or professional setting.
• Experience providing customer service to people who are facing challenging life circumstances, highly stressful situations, trauma, or behavioral health issues.
• Experience maintaining accuracy and meeting deadlines despite frequent interruption or distracting surroundings.
• Ability to maintain tact and professionalism when handling or troubleshooting unexpected issues, events, or complex questions, and to understand when to elevate an issue to a supervisor or manager.

Responsibilities

• Preparing files for pretrial review
• Scheduling hearings and trial dates
• Preparing motions, orders, and judgments
• Retrieving case law as requested
• Managing the judge’s docket
• Updating multiple calendars
• Assisting in case tracking
• Reviewing documents filed with the court for accuracy and completeness
• Screening visitors and mail
• Obtaining needed signatures
• Certifying court orders as directed
• Summarizing the day’s rulings
• Verifying the status of warrants
• Providing backup for the judicial assistant
• Training and mentoring newer courtroom clerks as needed
• Preparing the courtroom for the day’s proceedings
• Swearing in witnesses
• Marking and maintaining exhibits
• Monitoring proceedings
• Responding to security needs
• Maintaining audio and electronic records
• Updating the case management system
• Scheduling and facilitating Cisco Webex appearances as needed
• Assisting attorneys, litigants, and the public in using the court system
• Answering questions about the status of cases and court procedures

Benefits

• We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
• The hourly equivalent for this position is $27.49 - $42.65. [OR the annual salary for this position is $57,183 - $88,708.]
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
• You are potentially eligible for a 5% annual increase.
• Public Service Loan Forgiveness OJD is an eligible employer for the Public Service Loan Forgiveness program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED