Custodial Services Supervisor

University of Wisconsin Stout•La Crosse, WI

55d•Onsite

About The Position

This position reports to the Custodial Services Program Supervisor and is responsible for providing first-line supervision to permanent custodians, students, and program staff. This position will also fill in for other custodial supervisors in their absence to insure a continued satisfactory level of custodial operations. It has 24-hour responsibility and is on-call 7 days per week for emergencies. The primary work schedule for this position fluctuates depending on shift needs and may require flexibility for special events. The following tasks are not meant to be all inclusive. They merely represent the type of activities performed by this position. Individuals must possess this knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation. Individuals must possess the necessary physical requirements, with or without the aid of mechanical devices, to safely perform the essential functions of the job. Knowledge of essential job functions and ability to safely perform the duties with minimal supervision. Knowledge of the methods, tools, supplies and equipment utilized in a comprehensive custodial operation. Ability to develop appropriate work plans, anticipate seasonal conditions, set priorities, coordinate multiple tasks, and assign work to effectively accomplish desired outcomes. Knowledge or ability to learn relevant software and/or computer languages in order to operate preventative maintenance, work order, time reporting and inventory control programs. Working knowledge of Microsoft Office Suite with the interpersonal and communication skills necessary to interact effectively with students, faculty, staff, vendors, and the general public. Knowledge of mathematical skills necessary to prepare cost estimates, maintain inventories and reconcile charge-back documents. Supervisory and training skills necessary to direct the work of others, effectively resolve performance concerns, and evaluate performance standards. Ability to effectively deal with stressful situations such as responding to urgent or emergency situations involving system failures or personnel issues. Ability to comply with all University of Wisconsin Systems Work Rules including safe work procedures. Maintain current field related skills and knowledge and its associated codes by attending training programs, conferences and subscription or memberships of professional organizations. Knowledge of occupational hazards and safety procedures related to use of cleaning tools, cleaning supplies and all power equipment. Ability to set-up, document, and implement required safety training for all custodial employees. Physically be able to work in various environments without adverse physical reaction, e.g., within extreme temperature ranges; in hot, noisy, dirty, or dust-filled areas; at heights above 30 feet, etc. Physically be able to work in various positions i.e., with arms above your head for periods of time; bending, twisting, crawling, squatting, climbing, stooping, or kneeling; on scaffolding, ladders, or stairs; standing, sitting or walking, while continuously performing job functions. Ability to grasp, lift and/or carry tools, equipment, or supplies, up to 75 pounds on a regular basis. Ability to wear protective equipment, i.e., respirator, breathing apparatus, hearing, or eye protection, etc. Hold and maintain a valid driver’s license meeting the criteria for driving a state vehicle. The Division of Administration and Finance is committed to providing quality campus services to faculty, staff, students, and external constituencies to support the university’s mission of teaching, research, and public service.

Requirements

Completion of a High School diploma and two (2) years working in custodial and/or building maintenance work. Additional education and/or supervisory experience may substitute for the required working experience.
The ability to hold and maintain a valid driver’s license meeting the criteria for driving a state vehicle.
Ability to grasp, lift and/or carry tools, equipment or supplies, up to 50 pounds on a regular basis.
Physically be able to work in various positions i.e. with arms above your head for periods of time; bending, twisting, crawling, squatting, climbing, stooping or kneeling; on scaffolding, ladders or stairs; standing, sitting or walking, while continuously performing job functions.
Physically be able to work in various environments without adverse physical reaction, e.g.; within extreme temperature ranges; in hot, noisy, dirty or dust-filled areas; at heights above 30 feet, etc.
Knowledge of the methods, tools, supplies and equipment utilized in a comprehensive custodial operation.
Basic knowledge in the use of computer software including Microsoft Office Suite (i.e. Word, Excel, PowerPoint, etc.).
Basic knowledge in the use of e-mail (i.e. Outlook, Gmail) functions including electronic calendars.
Ability to comply with all University of Wisconsin System Work Expectations including safe work procedures.

Nice To Haves

Experience as a custodian in a school setting.
Demonstrated supervisory and training skills necessary to direct the work of others, the ability to use existing software platforms to conduct quality assurance inspections, effectively resolve performance concerns, and evaluate performance standards.
Working knowledge of Microsoft Office Suite with the interpersonal and communication skills necessary to interact effectively with students, faculty, staff, vendors, and the general public.
Knowledge or ability to learn relevant software and/or computer languages in order to operate preventative maintenance, work order, time reporting and inventory control programs.
Ability to develop appropriate work plans, anticipate seasonal conditions, set priorities, coordinate multiple tasks and assign work to effectively accomplish desired outcomes.
Knowledge of mathematical skills necessary to prepare cost estimates, maintain inventories and reconcile charge-back documents.
Ability to effectively deal with stressful situations such as responding to urgent or emergency situations involving system failures or personnel issues.
Knowledge of occupational hazards and safety procedures related to use of cleaning tools, cleaning supplies and all power equipment.
Ability to set-up, document, and implement required safety training for all custodial employees.

Responsibilities

Performance of Administrative Functions
Enforce University work rules, policies, and processes by properly using progressive disciplinary and documentation procedures.
Prepare and maintain employee records including position descriptions, work schedules, attendance records, probation reports, employee evaluations, etc.
Audit and sign time reports.
Actively participate in employee interviews.
Recommend hiring, transfer, promotion, and discipline of employees.
Estimate labor costs for special events, moving projects, etc.
Make product and equipment comparisons to determine the most efficient and cost effective use.
Maintain equipment, fire reports and fire extinguisher inspection records.
Submit equipment and building repair work requests (work orders).
Miscellaneous Duties as Assigned by the Supervisor
This position requires carrying a radio for communications with other Custodial and Facilities Management staff.
Perform Related Supervisor Functions
Provide or ensure that adequate training in procedures along with equipment and supply use have been given to all custodial, program and student staffing.
Ensure that custodians are properly maintaining swimming pool chemical levels, cleaning filters, along with other associated tasks to provide pool water clarity and sanitary conditions.
Ensure that custodians comply with all applicable safety and code requirements for the numerous regulatory agencies overseeing activities in university buildings.
Plan, Assign and Review Work of Custodial Staff
Attend planning sessions and collaborate with organizers of special activities such as commencement, concerts, conferences, etc., that involve special set-ups, overtime staffing, etc.
Communicate with members of University Departments to organize and coordinate moving projects and schedule special cleaning activities.
Organize a variety of information and schedules, both written and verbal, to establish priorities and give assignments to custodians.
Plan assignments to insure adequate staffing levels, equipment, and cleaning supplies are available to complete the required tasks properly and safely in a timely manners.
Perform regular inspections of buildings to insure a satisfactory level of cleaning service and make necessary improvements as required.

Benefits

paid vacation for 12-month positions.
excellent flexible health insurance with low co-pays and good coverage.
paid holidays and sick days
after 5 years of employment, you become vested in our retirement system which ensures income post-career.
benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.

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