Data Entry & Records Specialist

Defense Holdings, Inc. • Louisville, KY

7h • Hybrid

About The Position

Defense Holdings, Inc. (DHi) is seeking a detail-oriented Data Entry & Records Specialist to maintain accurate operational and compliance records. The ideal candidate will be responsible for data entry, record management, reporting support, and ensuring the accuracy and integrity of company documentation.
This role requires high attention to detail, organizational skills, and the ability to manage sensitive information in a government contracting environment.

Requirements

• Bachelor’s degree in Business Administration, Information Management, or related field.
• 1–3 years of experience in data entry, records management, or administrative support.
• Proficiency in Microsoft Office Suite and database management systems.
• Strong attention to detail and organizational skills.
• Ability to maintain confidentiality and handle sensitive information.
• Must be eligible to work in the United States.
• Ability to obtain and maintain security clearance may be required.

Nice To Haves

• Experience in government contracting or defense-related programs.
• Familiarity with compliance record-keeping standards.
• Experience supporting audits and reporting requirements.

Responsibilities

• Accurately enter data into company systems and databases.
• Maintain physical and digital records in an organized manner.
• Ensure data accuracy and completeness for internal and regulatory purposes.
• Generate reports and metrics from records and databases for management review.
• Support audits by providing required documentation and record verification.
• Assist with internal documentation processes and compliance tracking.
• Ensure record-keeping practices comply with federal, state, and internal regulations.
• Support documentation required for EEO, affirmative action, and federal compliance.
• Assist in maintaining organized compliance records for audit readiness.
• Collaborate with HR, operations, and program teams to gather, update, and validate data.
• Assist in process improvement initiatives for data management and records workflows.

Benefits

• Competitive base salary (commensurate with experience)
• Medical, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off (PTO) and Holidays
• Life and Disability Insurance
• Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level