Database Sustainment Specialist (DSS) - Vance AFB

Na Ali'i Consulting & Sales, LLC.•Enid, OK

4h•Onsite

About The Position

Nakupuna Services is seeking a Database Sustainment Specialist (DSS) to support the Defense Health Agency (DHA) Facilities Enterprise in the sustainment, accuracy, and optimization of the Defense Medical Logistics Standard Support (DMLSS/LogiCole FM) system at designated Military Treatment Facilities (MTFs). The DSS provides on-site functional and technical support for DMLSS-FM Facility Management modules, ensuring accurate facility, room, and equipment inventory data; supporting regulatory compliance programs; maintaining project and requirement modules; and assisting Facility Management teams with data-driven decision-making. This role directly supports DHA’s mission to maintain a reliable and up-to-date inventory of facilities to ensure operational readiness and compliance. This is an on-site position located at a government installation.

Requirements

Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook)
Excellent verbal and written communication skills
Exceptional attention to detail and organizational skills
Ability to interpret data, identify discrepancies, and recommend corrective actions
Customer service oriented with ability to work in a results-driven environment
Ability to coordinate across multiple stakeholders (Facility Management, O&M, Environmental Services, DHA personnel)
Ability to read and interpret technical drawings and facility documentation
High School Diploma required
Must be a U.S. Citizen
Must be able to obtain and maintain a favorable National Agency Check with Inquiries (NACI) (Tier 1) investigation
Must be eligible to obtain and maintain a Common Access Card (CAC)
Must comply with all installation access and security requirements
Sit for extended periods while working at a computer
Perform repetitive hand and finger movements
Walk short distances within medical facilities
Occasionally lift up to 25 pounds
Maintain focus on detailed data entry and system review tasks
Work in a low-noise office environment within a healthcare facility

Nice To Haves

DMLSS/LogiCole FM experience (training provided if needed)
Two (2) years of database management experience preferred
Working knowledge of medical facility management or healthcare facilities operations
Experience supporting DoD or DHA programs
Associate’s or Bachelor’s degree in Facilities Management, Business Administration, Information Systems, Construction Management, or related field
Experience may be substituted for formal education

Responsibilities

Create, maintain, and update Facility Inventory, Room Inventory, and Facility Systems Inventory (FSI)/Real Property Installed Equipment (RPIE) modules within DMLSS-FM
Populate and validate all required data fields including Real Property Asset, Asset Allocation, Asset Configuration, Funding, and associated tabs
Perform 100% Room Inventory validation in accordance with DHA taskers and coordinate data accuracy with MEPRS coders, Environmental Services, and DMLSS System Administrators
Conduct validation surveys of FSI/RPIE in coordination with Operations & Maintenance personnel
Inactivate outdated or obsolete records upon approval of Facility Manager
Maintain and update records in the DMLSS-FM Requirement Management and Project Management modules
Support annual updates of DHA-mandated requirement fields
Associate facility requirements with requirement packages and projects
Track project financial data, contract modifications, and maintain Project Management Journals
Support DHA and MTF data calls
Administer the DMLSS-FM Regulatory Compliance/TJC module
Enter recurring inspection requirements and associated documentation (fire drills, generator testing, safety training, etc.)
Monitor corrective action timelines and notify management of expiring items
Ensure Life Safety work requests are properly classified and generate Statement of Conditions (SOC) reports as required
Attend Environment of Care (EOC) tours and document meeting minutes
Upload and maintain DrawBase/CAD-compatible drawings within 10 business days of receipt
Maintain records of facility layout changes and provide quarterly updates to facility management staff
Support and attend Facility Space Utilization Boards (FUB) and document approved changes
Utilize the DMLSS-FM Work Request module to track preventive and corrective maintenance activities when not covered by an O&M contract
Ensure accurate cost and history tracking to support Facility Life Cycle Management (FLCM)
Maintain preventive maintenance schedules and maintenance procedures when required
Attend initial DMLSS classroom training within 90 days of hire and complete required web-based and BUILDER training
Provide desk-side and customer support to Facility Management and medical logistics personnel
Participate in Facility Management Team meetings as required
Travel to remote supported locations as necessary
Submit monthly progress and performance reports as required
Provide trip reports within five business days following site visits
Participate in quality control processes in accordance with the contract Quality Control Plan