Department Assistant - Employee Health

Meritus Health External • Hagerstown, MD

1d • Onsite

About The Position

The Employee Health Department Assistant supports the Employee Health team by coordinating administrative processes, maintaining employee health records, and assisting with onboarding, compliance, and wellness activities. This role helps ensure employees meet health and safety requirements while supporting a smooth and efficient experience for staff across the organization.

Requirements

• High school diploma or equivalent required; business or administrative coursework preferred
• Previous office or administrative experience
• Experience in healthcare, HR, or employee services
• Strong organizational and time management skills
• High attention to detail and accuracy
• Ability to manage confidential information (HIPAA compliance)
• Strong communication and customer service skills
• Proficiency in computer systems and data entry
• Ability to prioritize tasks and meet deadlines
• Ability to work independently and as part of a team

Responsibilities

• Provide administrative support to Employee Health staff and leadership
• Maintain and update employee health records, ensuring accuracy and compliance
• Assist with onboarding requirements such as immunizations, screenings, and documentation
• Schedule employee health appointments and follow-ups
• Support tracking of compliance requirements (e.g., vaccinations, TB testing, clearances)
• Communicate with employees regarding requirements, appointments, and next steps
• Assist with reporting, data entry, and record management
• Coordinate meetings, maintain calendars, and support departmental projects
• Respond to employee inquiries and route issues to appropriate staff

Benefits

• Health, Dental, and Vision Insurance Coverage begins on the first of the month following your hire date
• Life Insurance & Disability Coverage Includes company-paid life insurance , as well as short- and long-term disability benefits to provide peace of mind.
• Paid Time Off (PTO) A generous PTO program designed to help you recharge and maintain a healthy work-life balance.
• 401(k) Retirement Plan Benefit from a robust company match to support your long-term financial goals.
• Education Assistance & Tuition Reimbursement Support for your continued learning and career growth
• Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA) Options to save pre-tax dollars for eligible healthcare and dependent care expenses.
• Shift Differential Pay Team members working evening, night, or weekend shifts may be eligible for additional pay

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees