Department Coordinator IV

University of Rochester•City of Rochester, NY

74d•$21 - $30

About The Position

The Department Coordinator IV provides administrative support within a department, in addition to serving as the principal assistant to Senior Director(s), Director(s), Associate Director(s), or other leadership roles. Responsible for performing a variety of advanced, complex assignments including department accounts working with minimal direction under their own initiative and latitude for independent judgment. Provides work leadership to other support staff. This position deals with highly confidential information and must be able to work with limited supervision and exercise independent judgment. Schedule 8 AM-4:30 PM Responsibilities GENERAL PURPOSE: The Academic Affairs Coordinator will assist the Academic Affairs Associate Director on planning, scheduling, and coordinating various committee tasks and responsibilities. The Academic Affairs Coordinator will monitor and track progress from initiation to completion relating to projects such as student petitions, academic action, curriculum decisions, academic policies, course evaluations. The Academic Coordinator will manage the course approval process, course evaluations and provide support to partner offices regarding data and technology. Collaborates with cross-functional teams as needed to gather project requirements and updates. Receives instruction, guidance and direction from more senior level roles.

Requirements

Bachelor's degree and 1 year of relevant experience required
Or equivalent combination of education and experience required
Experience in higher education, K-12, and/or project management required
Ability to collaborate and meet timelines required
Ability to present and communicate information clearly and effectively verbally, in writing and in graphic form required
Attention to detail required
Expertise using Excel and Microsoft Suite required

Responsibilities

Project Management Serves as core support to the Academic Affairs Associate Director on special projects related to curriculum and academic policy
Monitors and tracks end to end progress for student petitions, academic action, curriculum decisions, academic policies and course evaluations
Project Communication & Information Management Monitors incoming requests and prepares information for regularly occurring committee meetings including College Curriculum and Administrative Committees
Manages the workflow and communication of decisions.
Collaborates with partner offices, academic departments, and senior leadership to maintain a strong connection and relationship across campus and disseminate need to know information effectively.
Course Evaluations and Approvals Manages course evaluations in HelioCampus
Manages the course approval process for new and revised course requests.
Serves as a liaison to the Office of the University Registrar and provides support and training to academic departments
Data Support Supports Office of Data and Institutional Research and IT in reviewing requests for data that are submitted by academic departments.
Supports other data and system inquiries relating to academic affairs as needed.
Other duties as assigned