Deputy Clerk, Civil Division

City Of Lakewood•Lakewood, OH

2d•$44,125•Onsite

About The Position

Deputy Clerk is a division staff member working under the direction and guidance of the Chief Deputy Clerk. This position is full-time and includes comprehensive health benefits, paid vacation time and sick leave, and thirteen paid holidays per year. This position's salary is $44,125 per year. The Deputy Clerk has immediate administrative and clerical responsibilities related to daily case filings and case management, weekly docket proceedings, general public inquiries, acceptance of payments and issuance of receipts, and specific assigned job duties and responsibilities. The Court’s schedule is from 8:00 a.m. to 4:00 p.m. Monday thru Friday.

Requirements

Any combination of education and experience equivalent to a high school diploma and extensive experience as a deputy court clerk, paralegal, or legal secretary
Thorough knowledge of the methods, procedures, and practices of the civil division of the office of the clerk of courts
Thorough knowledge of business English, spelling, and arithmetic
Ability to operate office, word processing, and data entry equipment
Ability to establish and maintain effective working relationships with court staff, court officials, associations, attorneys, law enforcement officers, and the public

Nice To Haves

Certification as a paralegal or college degree with major course work in criminal justice, business, public administration, or related field desirable

Responsibilities

Accept daily filings of complaints and associated fees
Assign case numbers and create case folders
Issue service of complaints as requested
Process answers
Regular journalization through judgment and adjudication
Schedule for default judgment proceeding as necessary
General daily case management and review
Accept daily filings of complaints and associated fees
Assign case numbers and create case folders
Issue service of complaints as requested
Schedule hearings of proceedings
File and process Magistrate reports/rulings
Regular journalization through judgment and adjudication.
Accept and receipt payments on judgments distribution
Accept daily filings of complaints and fees
Assign case numbers and create case folders
Issue service of complaints as requested
File and process Magistrates’ Reports/rulings
Regular journalization through judgment and adjudication
Referral to bailiffs for scheduling process
Receive request of application for assignment of trustee
Prepare case for assignment
Issue letters to creditors
Create a spreadsheet for creditor records and distributions
Acceptance of payments – receipt and distribution to creditors
Regular balancing and maintenance of spreadsheets, checking accounts, and bank reconciliation
Accept filings and fee processing
Garnishment of wages
Bank attachments, liens, examinations, levies, miscellaneous attachments
Accept and process payments on judgments
Regular case management and communication with the judgment creditor
Accept daily filings of complaints and fees
Assign case numbers and create case folders
Issue service of complaints as requested
Schedule hearings for Magistrates/RITA officials
File and process Magistrate Reports/rulings
Process and journalize judgment entries through adjudication
Post-judgment filings – garnishments, attachments, liens, examinations, levies, etc.
Accept payments on judgments, receipt and process distributions
Answer calls, identify the nature of the call, and direct it to the correct person or division
Assist in jury selection process
Prepare juror letters and examinations
Receive and process miscellaneous petitions
Miscellaneous job responsibilities assigned by Chief Deputy Clerk
Accept filings and create cases as required by Ohio Revised Code
Receive, receipt and deposit rent payments
Deposit, balance, and reconcile banking responsibilities
Notification of status to interest parties, e.g., landlord and tenant
Scheduling of court proceedings notification
Adhere to the policies and procedures as outlined in the Lakewood Municipal Court Employee Handbook
Work the general counter to accept filings and assist the public as needed
Answer the phones and direct calls to proper areas and persons
Timestamp incoming USPS mail and daily filings
Prepare certified copies of court records as required
Total and complete daily deposit slips for monies receipted
Departmental mail is received daily and distributed accordingly
Outgoing mail is processed and delivered to the Post Office daily