Design Studio Coordinator

Mariani Premier Group•Highland Park, IL

7d•$21 - $25

About The Position

Mariani Landscape is seeking a detail-oriented and highly organized professional to join the team as a Design Studio Coordinator . This position will involve performing a wide variety of administrative and support tasks to ensure smooth office operations. This role requires a proactive and resourceful individual who can manage multiple responsibilities, maintain high data accuracy, and provide exceptional service to both clients and internal teams. The ideal candidate will be a strong communicator, both written and verbal, with a customer-focused, professional attitude.

Requirements

High school diploma or equivalent.
Proven experience in administrative support, preferably in landscaping, construction, or related industry.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong organizational and time-management skills.
Ability to work independently and as part of a team.
Excellent communication skills, both written and verbal.
Strong attention to detail and problem-solving ability.
Customer-focused with a positive and professional attitude.
Ability to handle multiple tasks simultaneously in a fast-paced environment.

Nice To Haves

Financial analysis and assistance in sales reporting.
Demonstrate strong proficiency in Office Suite.
Familiarity with specific software like Aspire.
Knowledge of landscape industry terminology is a plus.

Responsibilities

Manage front desk operations and act as the first point of contact for all visitors and vendors.
Provide comprehensive administrative support, including scheduling, data entry, typing, filing, and handling confidential correspondence.
Maintain an organized studio environment, including the material sample room and physical/digital archiving systems.
Process and manage new sales leads and client information within Pipedrive and Aspire.
Assist with monthly billing, invoicing (client and sub-contractor), and waivers.
Gather, distribute, and track essential documentation for proposals, contracts, and job cost reporting.
Perform basic financial analysis and assist with sales reporting.
Work independently and as part of a team to ensure efficient process and information flow.
Maintain a consistently high standard of quality for all work while following company policies and meeting deadlines.