Director of Academic Scheduling and Strategy

Ivy Tech Community College•Indianapolis, IN

1d•$65,000 - $75,000•Onsite

About The Position

We are seeking a highly skilled Academic Scheduling Systems Manager to join our team. In this role, you will leverage your technical, analytical, and cross-functional communication abilities to own and continuously improve the academic scheduling process. You will develop section count projections, build and validate term schedules, coordinate with program chairs, course builders, and facilities, and produce reporting and forecasts that inform decisions around faculty hiring, classroom utilization, and future facility needs. The ideal candidate will have a proven track record of translating complex academic and operational requirements into structured, data-informed processes, proactively solving scheduling constraints, and optimizing physical space utilization without compromising instructional quality. This role is ideal for someone who thrives at the intersection of academics, data, and systems thinking, and who is passionate about transforming scheduling from a reactive process into a predictable, strategic asset that supports student success and sustainable enrollment growth.

Requirements

Ability to work with data and systems to support planning and day-to-day operations, including creating, reviewing, and maintaining accurate information over time.
Experience using data to understand constraints, identify issues, and support practical planning and coordination efforts.
Ability to review information, spot trends or gaps, and turn findings into clear next steps or recommendations.
Experience preparing basic reports, summaries, or visuals to support planning, forecasting, or decision-making.
Clear verbal and written communication skills, with the ability to explain information and recommendations to a variety of audiences.
Ability to work collaboratively with others, align on shared goals, and address differences or challenges in a professional manner.
Strong problem-solving skills, with the ability to assess situations, prioritize work, and implement reasonable solutions.
Comfort working in environments where information may be incomplete and priorities may change.
Ability to manage multiple tasks and deadlines at the same time, particularly in cyclical or deadline-driven work.
Experience documenting processes, improving workflows, and helping move work from informal or reactive practices to more consistent approaches.
Bachelor’s degree in higher education administration, data analytics, operations management, business administration, information systems, or a related field, or equivalent combination of education and relevant professional experience required.

Nice To Haves

Familiarity with large or shared systems used for planning, scheduling, or operational support, such as Banner.
Experience working in higher education or other complex, team-based organizations.
Exposure to reporting or data visualization tools. (Such as Tableau or Power BI)
Master’s degree in higher education administration, data analytics, public administration, or related field preferred.

Responsibilities

Develop section count projections
Build and validate term schedules
Coordinate with program chairs, course builders, and facilities
Produce reporting and forecasts that inform decisions around faculty hiring, classroom utilization, and future facility needs
Translating complex academic and operational requirements into structured, data-informed processes
Proactively solving scheduling constraints
Optimizing physical space utilization without compromising instructional quality
Transforming scheduling from a reactive process into a predictable, strategic asset that supports student success and sustainable enrollment growth.