Director of Administration

VEC • San Francisco, CA

1d • $160,000 - $190,000 • Hybrid

About The Position

VEC is a leading construction technology services provider at the forefront of innovation in the construction industry, delivering cutting-edge technology solutions that improve how construction projects are planned, designed, and built. Our mission is to challenge the status quo and reshape the built world so humanity can thrive sustainably. We partner with contractors, engineers, and developers/owners across the United States and deploy our team of construction and technology professionals across large, complex projects in sectors including Data Centers, Healthcare, Life Sciences, Technology, Education, Transportation, Aviation, Commercial Office Space, and Public Works. We value our VECommunity, continuous improvement, and helping the best build better.

The Director of Administration is a senior leadership role responsible for overseeing the organization’s administrative infrastructure, ensuring operational efficiency, financial discipline, and compliance across business functions. This role leads corporate administration, supports financial and HR operations, manages internal systems and policies, and ensures that the company’s administrative processes scale effectively with growth. The Director of Administration works cross-functionally with executive leadership, finance, HR, operations, and technology teams to build and maintain systems that support organizational performance and long-term strategy. Administrative directors typically oversee budgeting, internal policies, staff management, and organizational resources to ensure the company operates efficiently.

Requirements

• Bachelor’s degree in Business Administration, Operations, or related field (MBA preferred).
• 8–12+ years of progressive leadership experience in administration, operations, or corporate management roles.
• Experience managing cross-functional teams and corporate systems.
• Strong understanding of budgeting, financial reporting, and organizational operations.
• Experience with enterprise systems (ERP, HRIS, project management platforms).
• Excellent leadership, communication, and problem-solving skills.

Responsibilities

• Administrative Operations Leadership: Lead and manage the company’s administrative operations, including office management, vendor management, and internal support functions. Develop administrative policies and procedures that ensure efficient business operations. Coordinate organizational workflows across departments to improve productivity and operational consistency. Manage corporate records, documentation standards, and information governance.
• Financial and Budget Oversight: Support Finance by administering operational budgets, monitoring administrative expenditures, and ensuring compliance with financial procedures. Support financial reporting, contract administration, and internal controls. Monitor operational expenditures and identify cost-optimization opportunities. Assist leadership with financial planning and operational forecasting.
• Human Resources and Organizational Support: Collaborate with HR leadership on recruitment, onboarding, compensation processes, and workforce planning. Oversee administrative aspects of employee programs, policies, and compliance requirements. Support leadership development and organizational structure improvements.
• Systems and Process Infrastructure: Ensure company systems (HRIS, project management tools, ERP platforms, reporting dashboards) are properly configured and aligned with operational workflows. Drive process improvements, automation, and system integration initiatives. Oversee data governance and reporting structures supporting executive decision-making.
• Vendor, Contract, and Facilities Management: Coordinate contract administration processes with legal and finance teams. Manage vendor relationships, corporate service contracts, and procurement processes. Oversee facilities operations, insurance requirements, and corporate compliance obligations.
• Leadership and Team Management: Lead administrative and operational staff including office management, contract administration, and administrative support teams. Establish performance metrics, accountability frameworks, and professional development plans. Serve as a key operational partner to executive leadership.

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Number of Employees: 101-250 employees