Director of On-Campus Recruiting & Administrative Coordinator

University of Tulsa•Tulsa, OK

About The Position

The University of Tulsa is a student-centered research university that cultivates interconnected learning experiences to explore complex ideas and create new knowledge in a spirit of free inquiry. Guided by our commitment to service and inclusion, we prepare individuals to make meaningful contributions to our campus, our community, and our world. The University endeavors to create and nurture an informed and inclusive environment in its workplace and educational programs. Affirmative action and equal employment opportunity are integral parts of the University not just because they are legally mandated, but because we recognize that the present and future strength of the university is based primarily on people and their skills, experience, and potential. The University does not discriminate in access to, or treatment or employment in, its programs and activities on the basis of race, color, age, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, veteran status, disability, genetic information, ancestry, or marital status. The University seeks to recruit, select, and promote students, faculty, and all other employees on the basis of individual merit.

Requirements

Bachelor’s degree required; Master’s preferred.
2–3 years of experience in Division I football recruiting, operations, or executive-level administrative support.
Demonstrated experience managing complex logistics, large‑scale events, or high‑profile engagements.
Strong communication, organizational, and multitasking abilities.

Nice To Haves

Experience working within a Division I FBS athletic department.
Knowledge of NCAA Division I recruiting rules.
Experience supervising students, interns, or staff.
Proficiency with recruiting databases and software (e.g., ARMS, HUDL, XOS).

Responsibilities

Manages the Head Football Coach’s calendar, communication pipeline, and high‑priority engagements requiring confidentiality and coordination across Athletics and campus.
Oversees complex travel arrangements, speaking engagements, donor appearances, staff meetings, and special projects on behalf of the Head Coach.
Drafts reports, presentations, briefings, and sensitive correspondence to support program decision-making.
Serves as the central administrative liaison between the Head Coach and Athletics leadership, University officials, student-athletes, and external stakeholders.
Leads the planning, execution, and evaluation of all official and unofficial visits, Junior Days, gameday recruiting operations, and individualized recruiting events.
Oversees logistics including transportation, accommodations, meals, facility access, academic presentations, and tailored prospect itineraries.
Serves as the primary recruiting host, ensuring VIP‑level engagement for prospects, families, and coaches.
Coordinates with creative, communications, and marketing units to incorporate program branding into visit materials and experiences.
Ensures all recruiting activities comply with NCAA, conference, and institutional rules, serving as the football program’s subject‑matter expert for on‑campus recruiting compliance.
Manages all required records, visit reports, student‑athlete hosts, and recruiting communication logs.
Collaborates with Compliance, Admissions, Academics, and Housing to verify eligibility, academic status, and enrollment steps.
Supervises and schedules recruiting interns, student ambassadors, and gameday recruiting assistants.
Oversees training in visit protocol, professionalism, communication standards, and operational expectations.
Delegates tasks across logistics, setup, communication tracking, and guest services to ensure efficient workflows.
Assists with football program events including banquets, camps, team gatherings, donor engagement events, and community-facing initiatives.
Supports operational planning for special projects and program decisions requiring cross‑unit coordination.