Director of Project Management for Workforce and Careers

Ivy Tech Community College•Indianapolis, IN

2d•$80,000 - $85,000

About The Position

The Director of Project Management for Workforce and Careers provides project management leadership for specific grants, initiatives, and programs as assigned for the division. This position applies project management methodologies to ensure the successful delivery of complex, multi-stakeholder initiatives while coordinating closely with Vice Presidents within Workforce and Careers. This is a grant-funded, full-time position. There is no guarantee of continued employment beyond the grant period, which ends on 12/31/28.

Requirements

Bachelor’s degree required.
Two or more years of experience managing projects of moderate to high complexity required.
Experience with project management software and tools (e.g., Asana, Smartsheet, or similar platforms) required.
Demonstrated ability to manage multiple concurrent projects with competing priorities required.
Strong attention to detail and organizational skills are required.
Strong written and verbal communication skills are required.
Must have the ability and willingness to travel within the state.
Must demonstrate the ability to promote an inclusive environment that reflects the broad diversity and backgrounds our students and employees represent, and in which every individual feels respected and valued.

Nice To Haves

Project Management Professional (PMP) certification preferred.
Experience in higher education or grant-funded environments preferred.

Responsibilities

Leads planning, execution, monitoring, and closure of assigned projects using established project management frameworks and methodologies.
Manages the coordination of cross-functional project teams, leads and facilitates effective team meetings, synthesizes discussions, and documents actionable next steps.
Develops and maintains comprehensive project documentation, including charters, schedules, risk registers, and status reports for all assigned initiatives.
Coordinates closely with Vice Presidents within the Workforce and Careers division on projects, system implementations, and initiatives requiring resources or infrastructure support. This includes the Vice Presidents for the following Schools and teams: Information Technology, Career Link, Nursing, Health Sciences, Garatoni School of Entrepreneurship & Innovation, Public Affairs & Social Services, Advanced Manufacturing, Engineering & Applied Sciences, and Culinary Arts & Hospitality Management.
Works in close partnership with the Executive Director for Grant Implementation & Management, Workforce and Careers to align activities and documentation to project management standards, governance expectations, and reporting cadence for the Workforce and Careers project, award, and initiatives portfolio.
Manages project scope, schedule, budget, and quality to ensure deliverables meet stakeholder expectations and organizational requirements.
Identifies, assesses, and mitigates project risks and issues; escalates concerns to appropriate leadership when necessary.
Facilitates project meetings and documents decisions, action items, and outcomes.
Communicates project status, milestones, and deliverables to stakeholders at all levels, including executive leadership, campus partners, and external entities.
Manages stakeholder expectations and builds collaborative relationships across campuses, College teams, and external partners.
Supports procurement and vendor management activities for assigned projects, including statement-of-work development and contract coordination.
Partners with Sponsored Programs and Ivy Tech Foundation to monitor grant compliance, ensuring project activities meet institutional policies and funder requirements throughout the project lifecycle.
Contributes to the development and continuous improvement of project management processes, templates, and standards within the Workforce & Careers division.

Benefits

Health & Wellness Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Vision plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Wellness program with opportunities to earn $250 in Wellness Rewards
Flexible Spending Accounts for healthcare (limited purpose) and dependent care
Retirement & Financial Security 10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits
Educational Benefits Fee remission for employees, spouses, and dependent children
Tuition assistance for undergraduate, graduate, and doctoral programs
Paid professional development opportunities
Work‑Life Balance Generous paid time off, including vacation, sick leave, holidays, and winter recess
Flexible work arrangements where available
Paid childbirth recovery leave (8 weeks)
Paid parental leave (4 weeks)
Additional Perks Eligibility for Public Service Loan Forgiveness
Additional discounts on gym memberships, transportation, and various retail services