Disbursements Manager
About The Position
The Citadel, The Military College of South Carolina, is seeking a Disbursement Manager position in the Financial Services Department. This role will be responsible for all aspects of payments processed by Accounts Payable including the supervision of the accounts payable process and direct supervision of two Accounts Payable coordinators. In addition, this role will handle the following: Responsible for financial services portion of the purchasing card system; post charges to Banner for departmental reconciliation and post reconciled transactions. Review and record use tax on credit card purchases. Will handle open invoices and vendor statements; review all payments for compliance with state disbursement regulations as well as state and federal tax regulations. Reconcile invoices with payments prior to release of payments. Responsible for processing travel reimbursements ensuring adherence to state travel regulations. Point of contact for employees regarding travel questions and processes. Process ACH payments, check writes, and positive pay; process stop payments and void checks. Responsible for construction payments and reconciling retainage accounts monthly. Prepare various Accounts Payable reports; year and fiscal year end reports for financial statement audit. Responsible for intense review of payments at year-end for prepaids and accruals. Responsible for obtaining requested documents for year-end audit. Oversight of form 1099 preparation. Responsible for accounts payable training across campus.
Requirements
- A high school diploma and professional experience in accounting and accounts payable
- Knowledge of accounting practices, principles, theories, and terminology
- Knowledge of state government and fiscal accounting processes
- Strong written and verbal communication skills
- Excellent customer service skills required
Nice To Haves
- Associate's or Bachelor's degree in business or accounting preferred
- Demonstrated supervisory or team leadership experience preferred
Responsibilities
- Responsible for all aspects of payments processed by Accounts Payable
- Supervision of the accounts payable process
- Direct supervision of two Accounts Payable coordinators
- Responsible for financial services portion of the purchasing card system
- Post charges to Banner for departmental reconciliation and post reconciled transactions
- Review and record use tax on credit card purchases
- Handle open invoices and vendor statements
- Review all payments for compliance with state disbursement regulations as well as state and federal tax regulations
- Reconcile invoices with payments prior to release of payments
- Responsible for processing travel reimbursements ensuring adherence to state travel regulations
- Point of contact for employees regarding travel questions and processes
- Process ACH payments, check writes, and positive pay
- Process stop payments and void checks
- Responsible for construction payments and reconciling retainage accounts monthly
- Prepare various Accounts Payable reports
- Prepare year and fiscal year end reports for financial statement audit
- Responsible for intense review of payments at year-end for prepaids and accruals
- Responsible for obtaining requested documents for year-end audit
- Oversight of form 1099 preparation
- Responsible for accounts payable training across campus
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
High school or GED
