Distribution Coordinator

HF Sinclair•Anacortes, WA

1d•Onsite

About The Position

HF Sinclair is seeking a Distribution Coordinator based in Anacortes, WA. In this role, you will conduct mid-level assignments for the departmental planning and scheduling movements of products with close and frequent supervision.

Requirements

A minimum of 5 years of job-related and industry experience is required.
A minimum of a Bachelor’s Degree, in a technical or related field, or equivalent work experience instead of a degree, is required.
Ability to perform a variety of assignments as they relate to the marketing department and multi-task.
Basic to intermediate computer skills particularly in MS Excel, to provide written reports and spreadsheets as well as the ability to learn new programs.
Strong interpersonal skills with the ability to effectively communicate with others, both written and verbal.
Ability to perform a variety of assignments as they relate to the marketing department and multi-task.
Intermediate to advanced computer skills, particularly in MS Excel to provide written reports and spreadsheets as well as the ability to learn new programs.
Strong interpersonal skills with the ability to effectively communicate with others, both written and verbal communication; customer service is necessary to create mutual respect with peers and a positive work environment.
Intermediate knowledge of safety, environmental, and transportation regulations and procedures, and capable of writing effective instructions.
Ability to maintain positive and productive working relationships within the department and with other departments.
Intermediate reading and writing skills; ability to perform intermediate-level mathematical calculations.

Nice To Haves

SAP knowledge is preferred.

Responsibilities

Provides crisis management for situations involving conflicts arising out of short-term or long-term refinery/logistical problems causing product throughput shortages, refinery cutbacks, customer complaints, etc.
Serves as backup to other schedulers within the organization’s scheduling group including extended rotations with other schedulers
Schedules and coordinates monthly/daily product movement(s) on assigned transportation carriers and into the assigned refinery and at all trading points, including bulk and lease purchasing
Monitors assigned product inventories which may include daily monitoring of product movements, inventory positions and communicating with appropriate departments, and optimizing assigned product inventories
Works with appropriate refinery personnel at the assigned refinery to manage tank levels outside and inside the Refinery
Enters product scheduling, nominates appropriate transportation carrier, and enters volumes into assigned system
Works with third-party pipeline companies and/or carriers on tariffs, expansion, or other policy matters that affect HF Sinclair as it relates to the assigned product inventory
Works with other departments to facilitate timely product movements and timely invoicing
Manages and maintains good working relationships with customers, exchange partners, suppliers, and/or third-party personnel, working with traders, and schedulers to maximize product movements and values for the Company depending on assigned product inventory and refinery
Assists with special projects as required
Maintain good working relationships with the transportation carriers, customers, and/or trading partners
Maintains positive and productive working relationships within the department and with other departments
Maintains close communication with the Manager and other key personnel, keeping them informed of conditions, activities, and trends in areas of responsibility that may have an impact on the business and work closely with the Manager to capture market values
Represents the company at industry Scheduling functions
Assists in analysis, investigation, and research supporting the needs of the organization's financial planning
Works with supervisor to develop marketing/sales/pricing strategies and sales contracts
Communicate with a logistic coordinator who is tracking all scheduled/planned volumes through receipt/delivery and invoicing
Coordinate with the logistics coordinator to address excess supplier or customer cars and possibly assist in preparing detention bills for the scheduler or marketer to present to the supplier or customer
Produce daily inventory position reports
Review all company contracts and pricing for accuracy, completion, and delivery promptly
Acts as liaison with traders, customers, and other departments regarding contracts and pricing
Creates and maintains agreements and master data customer, vendor, and contract forms (deal sheets)
Updates and maintains a procedure manual for Contracts & Pricing Requirements
Ensures accuracy of all invoices and cumulative balance are kept at a minimum
Obtains all customer/vendor information to set up master data in SAP
Liaises with other departments such as Refinery, Credit, Marketing, Sales, Accounting, Tax, and Data. Integrity to ensure assigned customers receive excellent customer service
Ensures contract and pricing documentation is compliant with Audit and SOX requirements
Handles all aspects of issue resolution and facilities clearing month-end errors
Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion.