District Administrative Specialist

State of Oregon • La Grande, OR

1d • Onsite

About The Position

Administrative Specialist 1 – District Administrative Specialist Oregon Department of Transportation Delivery & Operations Division – Region 5 District 13 La Grande The role: Join our team as the district administrative specialist! You will play a key role in keeping daily operations running smoothly by providing reliable administrative and organizational support to teams that deliver critical transportation services. This role reflects our values of service, accountability and equity by encouraging clear communication, maintaining accurate records and helping staff stay organized. If you enjoy problem solving, are passionate about serving the public and want to be part of a collaborative team that makes a visible impact in our communities, then this might be the position for you. Apply today! We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions. Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

Requirements

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR An equivalent combination of education and experience.
• Driving is an essential function of this position. You must have a valid US driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s). Your license does not have to be issued in Oregon to be considered.

Nice To Haves

• Experience with financial tracking, budgeting, or contract administration in a public sector setting.
• Proficiency in Microsoft Office Suite (especially Excel, Outlook, and Word) with the ability to manage complex documents and data.
• Familiarity with records management practices, public records requirements, or document retention standards.
• Experience coordinating multiple priorities, calendars, or projects with competing deadlines.
• Exceptional organizational skills with strong attention to detail and accuracy.
• Ability to anticipate needs, identify issues, and propose practical solutions independently.

Responsibilities

• Provide general administrative aid, including preparing, proofreading and reviewing correspondence and reports, letters and personnel actions.
• Oversee the district filing system, including employee personnel files and record purging as needed.
• Operate computers to enter, update and retrieve information using ODOT systems.
• Coordinate and process district financial activities, including payroll assistance, accounts payable, purchase requests, invoice reconciliation and monitoring budgets for 9 maintenance crews.
• Answer and route telephone calls, take messages, greet and screen visitors and answer inquiries from the public.
• Compile, compute and submit reports related to highway maintenance activities, equipment usage, fund transfers, property control, roadway surface types and cost summaries.
• Work in a standard office environment with travel required.

Benefits

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more.
• Comprehensive and equitable base salary offer within the listed range.
• Public Service Loan Forgiveness opportunity!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree