District Administrator

General Council on Finance and Administration•Oklahoma City, OK

2d•Onsite

About The Position

The Oklahoma Conference of The United Methodist Church seeks a District Administrator to serve as a key administrative leader within the district office. This position acts as the primary liaison between local churches and the District/Conference, supporting clergy, laity, and church operations while maintaining accurate records and data. The District Administrator also serves as the District Statistician and reports directly to the District Superintendent.

Requirements

High school diploma required; additional education in office administration or related fields preferred.
Minimum of one year of QuickBooks experience preferred.
Previous experience managing executive schedules and providing customer service required.
Strong working knowledge of internal accounting controls.
Proficiency in Microsoft Office applications and ability to learn new software.
Excellent oral and written communication skills, including document editing and preparation.
Ability to work with a diverse group of people with professionalism and confidentiality.
Strong organizational, multitasking, and prioritization skills; ability to work under pressure.
Professional appearance and demeanor.

Responsibilities

Assist clergy, laity, churches, and members with questions or issues while maintaining strict confidentiality.
Serve as the primary point of contact at the district office, greeting and directing visitors, vendors, and volunteers.
Coordinate scheduling of meetings and events, including securing locations, arranging set up, ordering supplies, and sending invitations.
Interpret and collect church statistics; train clergy and laity on completing forms and entering data into the Brick River database, ensuring accuracy.
Process deeds and necessary paperwork for church closings, securing the property and removing UMC assets.
Collaborate with the DMST Chair and District Superintendent to prepare DMST meetings, including reviewing financials and creating presentations.
Support Lay Leader(s) and District Lay Servant Director in organizing and promoting bi-yearly Lay Servant Training and other district initiatives.
Prepare for charge conferences and annual conferences in coordination with the District Superintendent and Conference Ministry Center personnel.
Maintain the conference database for churches, clergy, and laity, and process clergy appointment paperwork.
Manage the district office calendar, process district payables, apportionment payments, and deposits, and ensure office supplies are maintained.
Write and administer grants for the district office as needed.
Assist the District Superintendent with presentations, budgets, and clergy compensation forms.
Support the records collection process for closed churches and perform other duties as assigned.