Division Administrative Assistant

David Weekley Homes•Carrollton, TX

1d•Onsite

About The Position

David Weekley Homes seeking an enthusiastic Administrative Assistant to support our Dallas-Fort Worth Division. This is an on-site administrative position based at our office in Carrollton, TX. The successful candidate will possess a strong work ethic, team-player attitude, great communication and computer skills contributing significantly to the Division’s organization and efficiency.

Requirements

2 years administrative support experience in an office environment
Proficient with MS Office (Outlook, Word, Excel, PowerPoint)
Extremely organized with a strong attention to details
Ability to prioritize and multi-task in an extremely busy environment with numerous interruptions
Ability to handle confidential material in a sensitive manner
Excellent listening and communication skills by phone, email and in person

Nice To Haves

Experience with the construction permitting process or homebuilding industry is a plus
Experience with JD Edwards is beneficial

Responsibilities

Interface effectively with office and field team members, managers, and vendors
Daily mail distribution, sorting, and shipping
Order and maintain office supplies
Coordinate office supplies, copier, printer, phone system, computers, office furniture, etc.
Coordinate supply drop offs with field team
Assist Coordinators with administrative tasks, such as electronic document management, answering phones, data entry, tracking metrics, generating reports and charts, updating lists and calendars, meeting or team event coordination and set up
Process invoices for payment
Assist with homebuyer packages and home closing process as needed
Perform various tasks contributing to office organization and efficiency such as the upkeep of various systems/programs, filing, drafting communications, data entry, report generation and other duties as needed
Manage/apply for various permits
Pulling permits and interacting with local municipalities
Review real estate contracts and assure legal documents are signed, complete and error-free
Track homes sales and cancellations
Maintain accurate electronic home files
Monitor overhead expenses
Other tasks as assigned