Divisional Admin Assistant - Southwest Division

Young Life•Santa Ana, CA

7d•$23 - $26

About The Position

This position is responsible for providing excellent administrative assistance to the Field Senior Vice President This individual will represent the division in a personable manner by demonstrating flexibility, resourcefulness, and a professional attitude.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Represent SVP and division in a professional manner in both external and internal communications.
Manage SVP calendar, travel, correspondence, and expenses.
Maintain and communicate divisional calendar and deadlines.
Assist with the organization of divisional events and meetings, including scheduling meeting rooms, catering, travel, transportation, and meeting materials.
Assist with logistics regarding personnel processes such as staff interviews, new hires, moving authorizations, PARs, commissioning, and sabbaticals.
Create and manage content, including mailings, emails, and newsletters.
Accurately process and pay all monthly office expenses and bills.
Complete monthly expense reports and check requests in Concur.
Build financial and donor-related reports and support donor communication.
Distribute various divisional funds (subsidies, moving, Assignment Team Training, discretionary, etc.) with SVP approval.
Think forward to supporting SVP for upcoming meetings and events, including preparing meeting agendas, meeting pre-reads, and PowerPoint presentations as needed.
Maintain distribution and email lists used by the divisional office.
Run daily office management, including office supplies, mail, shipping, and errands.
Provide support for camping processes such as assigned team placements and communication, camp request and allocation, adult guests, and work crew placement.
Manage other projects as assigned.