Document Control Clerk - Maintenance Department

Magnolia Foods, Llc. • Jurupa Valley, CA

1d • Onsite

About The Position

The Document Control Clerk supports the Maintenance Department by managing, organizing, and maintaining all technical documentation, records, and compliance-related files. This role ensures that maintenance documents are accurate, up to date, properly stored, and easily accessible to internal teams and auditors. The Document Controller plays a key role in supporting regulatory compliance, preventive maintenance planning, and continuous improvement initiatives.

Requirements

• High school diploma or equivalent required; associate degree preferred.
• 2+ years of experience in document control, administrative support, or maintenance/engineering environments.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Familiarity with technical documents, maintenance terminology, and regulatory requirements.
• Excellent communication and record‑keeping skills.

Nice To Haves

• Experience with NetSuite a plus

Responsibilities

• Maintain and update all maintenance-related documents, including SOPs, work instructions, equipment manuals, PM schedules, and safety procedures.
• Ensure all documents follow established version control and approval processes.
• Track document revisions and maintain accurate records of changes.
• Organize and archive historical documents in accordance with company retention policies.
• Ensure documentation meets internal quality standards and regulatory requirements.
• Prepare and provide documentation for internal and external audits.
• Monitor document expiration dates and coordinate timely updates with responsible parties.
• Upload, update, and manage documents within the Computerized Maintenance Management System (CMMS).
• Assist with data entry related to work orders, PM tasks, and equipment records.
• Support maintenance leadership with reporting and documentation requests.
• Collaborate with maintenance supervisors, technicians, engineering, and safety teams to ensure documentation accuracy.
• Notify stakeholders of upcoming document reviews, required updates, or missing information.
• Provide training or guidance on document control procedures when needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees