Document Processing Associate (On-Site)

Avenu Holdings LLC • Chicago, IL

3d • Onsite

About The Position

Join our team as a Document Processing Associate and play a key role in preserving community records.  At Neumo, we partner with local governments to ensure important documents are safely archived and accessible for future generations. This position involves on‑site document scanning, operating scanning equipment, and ensuring high‑quality digital conversion of historical and vital documents.

If you enjoy accurate, process-driven work, have strong attention to detail, and value contributing to meaningful archival and preservation projects, this opportunity is for you.

Requirements

• High School diploma or equivalent.
• Basic computer skills and ability to learn new software quickly.
• Proficiency with Microsoft Excel; familiarity with MS Word, Outlook, and MS Teams.
• Reliable, detail‑oriented, and committed to accuracy in repetitive tasks.
• 0–2 years of experience in document scanning, digitization, or office environments.
• Previous experience with scanning hardware like Inotec and OPEX scanners
• Basic understanding of digital imaging concepts (file types, resolution, aspect ratio, etc.)

Nice To Haves

• Familiarity with microfilm & roll film scanning, editing & image correction is a plus.

Responsibilities

• Perform high‑volume document scanning on site.
• Prepare documents by removing staples and bindings, organizing materials, and staging batches.
• Move, track, and return original documents between storage, prep, and scanning stations.
• Operate, and troubleshoot scanning equipment.
• Capture high‑quality images of loose sheets, forms, files, and similar documents.
• Perform data entry & maintain accurate document inventory using MS Excel and internal systems.
• Review scanned images for accuracy, clarity, and completeness.
• Perform basic image corrections and fix scanning errors when needed.
• Assist with other production tasks and perform other duties assigned when not on a scanning assignment.
• Communicate with on-site manager & team leads to ensure timely execution and completion of scanning tasks to maintain project schedules.
• Represent the company professionally at all client locations.
• Follow all confidentiality, security, and data‑handling protocols.

Benefits

• Neumo offers a competitive benefits and compensation package and are looking for team members who will thrive in our dynamic environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED