Document Specialist

SPX FLOW • Rochester, NY

3d • $75,000 - $85,000

About The Position

SPX Flow is looking for a Document Specialist & Project Coordinator who will be responsible for managing the customer documentation requirements of projects within the SPX Project Management Team. The SPX Project Management Team coordinates a highly detailed array of documentation across their customer base, managed according to the appropriate deadlines as set by the negotiated scope of work. The Document Specialist & Project Coordinator assists the Project Managers by ensuring that all documentation requirements are met and delivered according to the defined scope.

Requirements

• Customer & Results oriented
• Highly developed communication skills, both verbal and written
• Business minded and pro-active
• Ability to work well cross-functionally with other departments as a valuable team member
• Soft and hard skills to work with multisite stakeholders in a global organization
• Must be able to work in a high stress environment and on multiple projects simultaneously; able to transition frequently between tasks.
• Must have the ability to understand the big picture of project work; while maintaining attention to detail that accurate documentation requires.
• An active personality and internal drive to engage stakeholders
• Associate degree in a Business-Related Discipline, minimum.
• 3+ years work experience in a manufacturing office-based setting will be considered in lieu of education.

Nice To Haves

• Bachelor degree in a Business or Technical Related Discipline, preferred.

Responsibilities

• Coordinate documentation workflow between Customer and internal SPX FLOW Depts
• Principle contact with Customer on document/drawing submittals and returns; (approval process)
• Distribute documentation to Customer according to agreed Vendor Documentation Requirement List (VDRL/SDRL) via agreed channels (platforms, emails, drop site, portals, SP)
• Control submitted documentation to be in line with Customer requirements and in compliance with internal regulations
• Collect and review internal testing documents, WPS, calibrations, procedures, technical documentation for general accuracy and make sure consistent across all documentation packages.
• Complete Customer templates for cover pages and transmittal forms
• Scan relevant documentation from supplier, sub supplier, or engineering data for submittal
• Print Customer documentation required for on-site inspection
• Management of the final sales order files
• Submit documentation for translation to other languages for international orders
• Attend weekly meetings with Customers for document review, as required
• Compile Customer Manufacturing Record Books (MRB), as required.
• Manage IOM documentation internally, track to closure (final documentation), and coordinate 3rd party printing of IOM manuals when necessary.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree