Documentation Specialist

BMO

1d • Remote

About The Position

Performs end-to-end document management activities ensuring compliance with standards and safeguarding the integrity of critical documentation. Executes on updated core document management processes defined to create efficiencies and operational performance. Advises and guides on sales legal documentation to clients and internal partners. Manages the document database and mitigates risks within document management processes to protect the integrity of all critical documentation. Supports in formulating and updating document retention guidelines and policies in accordance with best practices and regulatory standards. Drafts reports on document management metrics and operational performance. Prepares necessary documentation for audits, ensuring adherence to internal policies and external regulations. Analyses higher-risk client requests, verifying proper authorizations for a seamless and secure process. Executes change management initiatives to ensure adoption of anticipated process improvements. Manages end-to-end document workflows for deposit accounts, client onboarding and treasury services, ensuring compliance with company policies and regulations. Ensures completeness and correctness of account documentation, adhering to specified formats and regulatory requirements. Organizes, secures, and mitigate risks in document processes while maintaining integrity and compliance. Ensures accuracy in documentation, prepares audit materials, and mitigates risks in document management. Focus may be on a business/group. Thinks creatively and proposes new solutions. Exercises judgment to identify, diagnose, and solve problems within given rules. Works mostly independently. Broader work or accountabilities may be assigned as needed.

Requirements

• 3 – 5 years of relevant experience in accounts documentation, or financial operations in a corporate or banking environment is preferred.
• Specialized knowledge from education and/or business experience.
• Foundational level of proficiency: Change Management
• Intermediate level of proficiency: Electronic Documentation Management Systems Regulatory Compliance Risk Assessments Financial Analysis Problem Solving Collaboration Time Management Detail-Oriented
• Advanced level of proficiency: Data Analysis Tools

Nice To Haves

• Bachelor’s degree preferred; Business Administration, Finance and Accounting preferred.
• Any other related discipline or commensurate work experience considered.

Responsibilities

• Performs end-to-end document management activities ensuring compliance with standards and safeguarding the integrity of critical documentation.
• Executes on updated core document management processes defined to create efficiencies and operational performance.
• Advises and guides on sales legal documentation to clients and internal partners.
• Manages the document database and mitigates risks within document management processes to protect the integrity of all critical documentation.
• Supports in formulating and updating document retention guidelines and policies in accordance with best practices and regulatory standards.
• Drafts reports on document management metrics and operational performance.
• Prepares necessary documentation for audits, ensuring adherence to internal policies and external regulations.
• Analyses higher-risk client requests, verifying proper authorizations for a seamless and secure process.
• Executes change management initiatives to ensure adoption of anticipated process improvements.
• Manages end-to-end document workflows for deposit accounts, client onboarding and treasury services, ensuring compliance with company policies and regulations.
• Ensures completeness and correctness of account documentation, adhering to specified formats and regulatory requirements.
• Organizes, secures, and mitigate risks in document processes while maintaining integrity and compliance.
• Ensures accuracy in documentation, prepares audit materials, and mitigates risks in document management.

Benefits

• BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level