Emergency Management Specialist

FDLC•Fond du Lac, WI

17h

About The Position

ESSENTIAL FUNCTIONS: Updates and monitors the Wisconsin Emergency Management-required “Plan of Work" which includes two separate annual grants: Emergency Management Performance Grant (EMPG) and Emergency Planning and Community Right-to-Know Act (EPCRA). Assists in monitoring work requirements and products to ensure completion within grant period and collects and creates required documentation of grant deliverables. Under the direction of the Director, assists with all aspects of grant process. This may include writing and submitting state or federal grant applications that contain project narratives, performance measures, budget detail and finance tracking, completing required documentation for grant close out, and submittal request for reimbursement. Assists Director with initial budget preparations and data entry of the finished budget numbers into the county financial software database. Assists with tracking of contracts and agreements with outside vendors on a yearly basis. Creates purchase requisitions and follows up with receiving of completed purchase orders. Assists Director in monitoring expenditures throughout year. ADDITIONAL ESSENTIAL DUTIES: Assists Director with the annual EPCRA Computer and Hazardous Materials Response Equipment (CHREG) grant, Hazardous Materials Emergency Preparedness (HMEP) grant, and other available grant opportunities. Under the direction of the Director, performs tasks to assist in managing all aspects of grant process. This may include writing and submitting state or federal grant applications that contain project narratives, performance measures, budget detail and finance tracking, submittal of quarterly reports when required, completing required documentation for grant close out, and submittal request for reimbursement. Annually assists with updates to the “Fond du Lac County Strategic Plan;” along with the planning transmittal. Assists with the development of LEPC meeting agenda, reserves meeting venues and records accurate meeting minutes. Submits agendas and minutes to County Clerk for proper publication and distribution. Maintains a tracking record of membership attendance, committee term expirations, and renewals. Assists Director with planning and coordination of training and exercise events. This may include writing and submitting state or federal grant applications that contain project narratives, performance measures, budget detail and finance tracking. At the request of the Director, responds to potential or actual emergencies. Assists Director during emergency situations by compiling damage assessment figures, scheduling briefings and meetings, staffing of EOC and preparing supporting after action reports. Maintains organization of department filing system, electronic files and office supplies. Ensures that adequate documentation is maintained to meet audit requirements on all state and federal grants. Assists Director with development and maintenance of the Fond du Lac County Emergency Response Plan and Emergency Support Functions (ESFs) and other supporting documents. Assists Director with EPCRA offsite plan updates. Creates and shares preparedness, outreach, educational, and emergency warning messages to be shared on office social media pages. Travels to off-site meetings, trainings, exercises, and emergency response as required or at the request of the Director. Assist Director with management and printing of WI-CAMS badges and credentialing system. Performs other related duties as may be assigned.

Requirements

High School Diploma.
A minimum of three years relevant work experience.
As associate's degree may be accepted with less than three years of relevant experience.
Must annually complete grant-required continuing education and professional development, both of which may require overnight travel.
Considerable knowledge of office terminology and procedures.
Ability to follow oral and written instructions.
Establish and maintain a good working relationship with government, volunteer and emergency response personnel.
Work independently and be self-directed with ability to make decisions in accordance with proper rules and regulations.
Ability to edit detailed documents with a great deal of accuracy.
Ability to operate Microsoft Office efficiently.
Ability to learn financial software and Emergency Management computer programs for response and grant reporting.
Ability to perform most work from a sedentary position.
Ability to function in situations encountered in a normal office setting.
Ability to use standard office equipment including telephone, computer, printer, photocopier, and scanner.
Ability to travel to other County departments and locations.

Nice To Haves

Experience with emergency management operations desirable.
Familiar with EMPG and EPCRA programs.
Available for disaster response 24/7.

Responsibilities

Updates and monitors the Wisconsin Emergency Management-required “Plan of Work
Assists in monitoring work requirements and products to ensure completion within grant period and collects and creates required documentation of grant deliverables.
Assists with all aspects of grant process.
Assists Director with initial budget preparations and data entry of the finished budget numbers into the county financial software database.
Assists with tracking of contracts and agreements with outside vendors on a yearly basis.
Creates purchase requisitions and follows up with receiving of completed purchase orders.
Assists Director in monitoring expenditures throughout year.
Assists Director with the annual EPCRA Computer and Hazardous Materials Response Equipment (CHREG) grant, Hazardous Materials Emergency Preparedness (HMEP) grant, and other available grant opportunities.
Performs tasks to assist in managing all aspects of grant process.
Annually assists with updates to the “Fond du Lac County Strategic Plan;” along with the planning transmittal.
Assists with the development of LEPC meeting agenda, reserves meeting venues and records accurate meeting minutes.
Submits agendas and minutes to County Clerk for proper publication and distribution.
Maintains a tracking record of membership attendance, committee term expirations, and renewals.
Assists Director with planning and coordination of training and exercise events.
At the request of the Director, responds to potential or actual emergencies.
Assists Director during emergency situations by compiling damage assessment figures, scheduling briefings and meetings, staffing of EOC and preparing supporting after action reports.
Maintains organization of department filing system, electronic files and office supplies.
Ensures that adequate documentation is maintained to meet audit requirements on all state and federal grants.
Assists Director with development and maintenance of the Fond du Lac County Emergency Response Plan and Emergency Support Functions (ESFs) and other supporting documents.
Assists Director with EPCRA offsite plan updates.
Creates and shares preparedness, outreach, educational, and emergency warning messages to be shared on office social media pages.
Travels to off-site meetings, trainings, exercises, and emergency response as required or at the request of the Director.
Assist Director with management and printing of WI-CAMS badges and credentialing system.
Performs other related duties as may be assigned.