Energy Solutions Bus Coor

Wyoming Machinery Company • Casper, WY

1d

About The Position

ESSENTIAL FUNCTIONS Working with the Energy Solution Procurement and Retail Manager to verify finances are in line with estimates. Coordinate with the Energy Solutions Freight and Logistics Coordinator as well as vendors and suppliers to confirm payment status and shipment readiness. Working with Project Engineers and EPC to verify and audit costs are getting coded to the correct projects. Answering phones and assisting with filing. Helping the Energy Solutions Business Supervisor with marketing and merchandising. Help keep the Energy Solutions web page up to date and create social media posts that are in line with our values. Help track website analytics. Ordering marketing and promotional items (hats, shirts, etc.). Office supply tracking and ordering (stationary, toiletries, cleaning supplies, etc.). Receiving new inventory, processing invoices, and keeping track of all order updates from CAT and various vendors. Complete title work and temporary tags for licensed unit sales. Work with Federal Excise tax accounting for licensed vehicles. Obtain mobile machinery stickers and plates for ES inventory. Work with accounting department on balancing inventory, audit and payables of department. Assist in creating journal entries, fixing grief and justifying P-card statements. Pin new CAT units and work with Commissioning Engineers on starting warranty for project units. Work with Energy Solutions personnel on DBS, Procore, Smartsheet, Irents, and other software systems needed. Assist with the billing and tracking of sales and pulling monthly profit reports to verify accuracy. Bill and track all internal rentals and sales. Assist in creating purchase orders for management. Charge load bank and transformer usage fees to new equipment ADDITIONAL FUNCTIONS Professionally represent the company in appearance, positive attitude, and work habits. Assist the Business Supervisor in monitoring the financials of EPC Projects and Service Contracts. Interface with Energy Solutions Freight and Logistics Coordinator for freight accruals and cost tracking. Promote a positive safety culture to complement quality standards throughout all project phases. Other duties as assigned by the Business Supervisor.

Requirements

• Minimum high school graduate or equivalent. Bachelor's degree in Business Administration preferred.
• Detailed organizational and power generation product background, either scholastically or practically is required.
• The Energy Solutions Business Coordinator must possess the following skills and abilities: o Strong written and verbal communication skills o Excellent relationship building and interpersonal skills. o Must be able to understand and explain basic finance concepts. o Strong organizational and scheduling skills with the ability to manage multiple projects simultaneously. o Problem-solving mindset with strong attention to detail. o Commitment to safety and compliance standards.

Nice To Haves

• Bachelor's degree in Business Administration preferred.

Responsibilities

• Working with the Energy Solution Procurement and Retail Manager to verify finances are in line with estimates.
• Coordinate with the Energy Solutions Freight and Logistics Coordinator as well as vendors and suppliers to confirm payment status and shipment readiness.
• Working with Project Engineers and EPC to verify and audit costs are getting coded to the correct projects.
• Answering phones and assisting with filing.
• Helping the Energy Solutions Business Supervisor with marketing and merchandising.
• Help keep the Energy Solutions web page up to date and create social media posts that are in line with our values.
• Help track website analytics.
• Ordering marketing and promotional items (hats, shirts, etc.).
• Office supply tracking and ordering (stationary, toiletries, cleaning supplies, etc.).
• Receiving new inventory, processing invoices, and keeping track of all order updates from CAT and various vendors.
• Complete title work and temporary tags for licensed unit sales.
• Work with Federal Excise tax accounting for licensed vehicles.
• Obtain mobile machinery stickers and plates for ES inventory.
• Work with accounting department on balancing inventory, audit and payables of department.
• Assist in creating journal entries, fixing grief and justifying P-card statements.
• Pin new CAT units and work with Commissioning Engineers on starting warranty for project units.
• Work with Energy Solutions personnel on DBS, Procore, Smartsheet, Irents, and other software systems needed.
• Assist with the billing and tracking of sales and pulling monthly profit reports to verify accuracy.
• Bill and track all internal rentals and sales.
• Assist in creating purchase orders for management.
• Charge load bank and transformer usage fees to new equipment
• Professionally represent the company in appearance, positive attitude, and work habits.
• Assist the Business Supervisor in monitoring the financials of EPC Projects and Service Contracts.
• Interface with Energy Solutions Freight and Logistics Coordinator for freight accruals and cost tracking.
• Promote a positive safety culture to complement quality standards throughout all project phases.
• Other duties as assigned by the Business Supervisor.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED