Engineering Supervisor & Administrative Assistant

Riviera Golf & Tennis, Inc.•Los Angeles, CA

About The Position

The Engineering Supervisor & Administrative Assistant supports the Director of Facilities in overseeing the day-to-day operations of the Engineering Department at a private country club. This hybrid role combines leadership, administrative responsibilities, hands-on mechanical and technical work, and support with engineering drawings and documentation. The position assists in supervising Engineering/Mechanical Technicians, coordinating maintenance activities, and ensuring club facilities, systems, and infrastructure are maintained to the highest standards of safety, functionality, and member service. The ideal candidate is a hands-on leader who is technically skilled, highly organized, and comfortable balancing supervisory duties with active participation in maintenance and engineering work.

Requirements

Strong working knowledge of building systems including HVAC, electrical, plumbing, mechanical, and general maintenance.
Ability to read, understand, and assist with technical drawings, plans, and schematics.
Proficiency in Microsoft Office and maintenance/work order software.
Strong organizational, time-management, and multitasking skills.
Effective communication skills with the ability to interact professionally with staff, vendors, and leadership.
Hands-on, solution-oriented approach with strong attention to detail.
Ability to lead by example and work collaboratively with a diverse team.
Valid CA driver's license and a clean driving record, required.
Ability to stand, walk, bend, climb, and work in mechanical rooms and outdoor environments.
Ability to lift and carry up to 50 pounds.
Exposure to tools, machinery, noise, weather conditions, and construction environments.
Discretion and confidentiality regarding members, guests, and all Riviera operations and events.
Flexibility and adaptability to changing priorities and demanding schedules.
Professionalism, poise, and a positive attitude, even in high-pressure situations.
High School Diploma or equivalent, required.
Previous administrative experience, preferably in a similar role within engineering, maintenance, or construction
3–5 years of experience in facilities maintenance, engineering, or mechanical trades, preferably in a hospitality, private club, or commercial property environment.
Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position.
Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.
Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the club.
In addition, attendance at all scheduled training sessions and meetings is required.

Nice To Haves

Knowledge of the country club industry or hospitality sector (preferred, not required).
associate’s degree or technical coursework in engineering, facilities management, construction, or a related field preferred.
Prior experience assisting with staff supervision or acting in a lead role preferred.
Experience with maintenance management systems and technical documentation.

Responsibilities

Assist the Director of Facilities in supervising Engineering and Mechanical Technicians.
Help assign daily work orders, prioritize tasks, and monitor workload and productivity.
Provide guidance, coaching, and on-the-job training to engineering staff.
Assist with scheduling, shift coverage, and coordination of department staffing.
Serve as a leadership presence in the absence of the Director of Facilities, as assigned.
Perform administrative duties to support Engineering and Facilities operations.
Assist with tracking labor hours, timecards, and departmental documentation.
Maintain organized records including maintenance logs, permits, warranties, manuals, inspections, and service contracts.
Assist with purchase requests, invoices, vendor documentation, and budget tracking.
Prepare reports related to work orders, preventive maintenance, and departmental activities.
Perform hands-on mechanical, electrical, plumbing, HVAC, and general maintenance tasks as needed.
Respond to routine, urgent, and emergency maintenance requests.
Assist with troubleshooting and repair of building systems, equipment, and infrastructure.
Support preventive maintenance programs to extend equipment life and reduce downtime.
Ensure work is performed safely and in compliance with applicable codes and standards.
Assist with managing maintenance requests and work orders through the club’s maintenance management system.
Monitor work order progress, follow up on open items, and ensure timely completion.
Communicate status updates to internal departments and leadership.
Escalate safety, life-safety, or high-priority issues to the Director of Facilities promptly.
Assist in creating, updating, and maintaining engineering drawings, floor plans, schematics, and as-built documents.
Support revisions to drawings related to renovations, capital projects, and system upgrades.
Maintain organized digital and hard-copy libraries of technical drawings and specifications.
Coordinate with architects, engineers, contractors, and vendors to obtain and distribute drawings and technical documents.
Assist with coordinating vendors and contractors, including scheduling, site access, and documentation.
Help ensure vendors comply with club policies, insurance requirements, and safety standards.
Support bid reviews, proposals, and comparison summaries for maintenance and capital projects.
Support compliance with local, state, and federal regulations related to facilities and life-safety systems.
Assist with tracking inspections, certifications, and preventive maintenance schedules.
Promote a safe working environment and adherence to safety procedures and protocols.
Support the club’s commitment to exceptional service for members and guests.
Ensure maintenance activities are performed with minimal disruption to club operations.
Maintain confidentiality of sensitive member, employee, and club information.
Address any concerns or questions from staff, contractors, or club members.
All other duties as assigned by the Director of Facilities that reasonably fall within the scope of the position and department.