Entertainment Contract Administrator

PENN Entertainment • Charles Town, WV

18h

About The Position

WE’RE CHANGING ENTERTAINMENT. COME JOIN US. We’re always looking for talent that believes in having fun. At PENN Entertainment, you’ll get to be a part of an exciting industry, where the days and nights are fast paced. You’ll work with an incredibly diverse set of coworkers driven by their enthusiasm for helping people find and have more fun. You’ll also get to work at a company that cares about your career growth and will help you get the support you need to expand your possibilities. Initial placement within the salary range is based on an individual's relevant knowledge, skills, and experience. Base salary is just one component of our competitive Total Rewards package, which includes wellness programs designed to support our team members' financial, physical, and mental well-being. Specific benefits—such as day-one medical coverage, 401(k) matching, and annual performance bonus—may vary by position. Paid time off is earned according to the local policy and increases with the length of employment. Click HERE to discover how we empower team members to grow, thrive, and advance in their careers. WE LOVE OUR WORK.

Requirements

• High school diploma or equivalent required.
• Two (2) years of experience within the Hospitality Industry, entertainment background preferred.
• Must be at least 21 years of age.
• Must have excellent verbal, written, and interpersonal skills.
• Must have technical proficiency and knowledge in Microsoft applications (Word, Excel, Teams and Outlook)
• Strong client interface and presentation skills.
• Must have the ability to interact with guests, staff and colleagues and resolve problems and conflicts in a diplomatic and tactful manner.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to read, write and communicate verbally in English.
• Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Employee must be able to qualify for licenses and permits required by federal, state and local regulations.
• While performing the duties of this job, the employee is regularly required to stand and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to reach with hands and arms and talk or hear.
• Specific vision abilities required by this job include close vision, color vision, and peripheral vision.
• The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 30 pounds, and must have the ability to push, pull, reach, bend, twist, stoop, stack, crouch, kneel and balance when performing job duties in varying work areas such as confined spaces.
• The employee is frequently exposed to moving mechanical parts, risk of electrical shock, and vibration.
• The noise level in the work environment is usually moderate.
• Employees could be exposed to an environment containing unrestricted second-hand tobacco smoke.

Nice To Haves

• Bachelor’s degree preferred.
• Bachelor’s degree (B.A./B.S.) from four-year college or university in marketing, finance or related area preferred; experience in multiple communication channels including direct mail, e-mail, and social media; or equivalent combination of education and experience.

Responsibilities

• Review and provide edits to performer contracts including mark-ups, tracking, processing, and storing final executed agreements.
• Gather all relevant information related to contracts from talent management, ticketing, and property teams.
• Review specific riders for production and hospitality.
• Submit all edited contracts to the manager and property teams for review before trafficking to all relevant parties.
• Assist property teams with routing contracts and deposits in our accounting systems.
• Provide regular follow-up with all parties to ensure timeliness in completing all agreements.
• Provide support in collecting insurance documentation and other venue specific documentation needed for contracts and performances.
• Build a new process for reviewing contracts and communicating changes to the Develop and update contract processes, create new ways to disseminate information from field to office.
• Ensure that all show files are up to date with new or revised contracts and insurance agreements.
• Reviewing processes with other team members to provide redundancy.
• Research and keep up to date with industry relevant news and tech.
• Maintain administrative duties – organizing show files, updating budget sheets, tracking ticket counts, etc.
• Assist procurement to execute contracts and payments.
• Obtain all details and show information from artist representatives and act as communications liaison between artist and venues.
• Perform other job-related duties as requested.

Benefits

• wellness programs designed to support our team members' financial, physical, and mental well-being
• day-one medical coverage
• 401(k) matching
• annual performance bonus
• Paid time off is earned according to the local policy and increases with the length of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED