Equipment Coordinator

DELTA LEASING LLC•Deadhorse, AK

15h•Onsite

About The Position

The Equipment Coordinator is a critical operational role responsible for real-time tracking of vehicle and equipment availability, ensuring readiness for rentals, inventory management, and customer service excellence. This position requires organizational skills, attention to detail, strong problem-solving skills, and autonomy to manage workflows, resolve issues, and maintain compliance.

Requirements

High School Diploma or GED (required); equivalent experience or associate's degree preferred.
3+ years in fleet operations, logistics, or equipment coordination.
Expertise in vehicle inspections, basic mechanics, and inventory systems.
Proficient in Microsoft Office and fleet software.
Valid Driver's License with clean driving record.
Proven ability to resolve issues independently and escalate appropriately.
Lift 50+ lbs., walk 10,000+ steps/day, work in extreme cold (up to -40F).

Responsibilities

Maintain up-to-date information on asset availability and statuses (checked out, down for repair, or ready for use).
Anticipate and resolve conflicts (overbookings, maintenance issues) in a timely manner.
Mentor junior staff (e.g., Detailer) on best practices.
Lead process improvements by identifying inefficiencies and proposing solutions to management.
Ensure 100% vehicle & equipment readiness (inspected, cleaned, and operational) prior to customer handoff.
Oversee damage documentation through damage tracking software, including photo evidence and detailed reports to the North Slope Administrator.
Coordinate airport logistics (vehicle deliveries, client arrivals and transportation).
Assist Yard Hand with tasks, such as snow removal & jump-starts of leased vehicles.
Conduct daily yard checks, looking for any undocumented equipment that has arrived without notice.
Conduct a full yard inventory audit on a consistent, scheduled basis, and conduct weekly inventory reconciliations to help investigate discrepancies.
Maintain organized workspaces (office, yard, shop) and key management systems.
Facilitate yard layout to optimize space, organization, and accessibility.