Estimate & Bid Manager

Pro-Serv Food Equipment

4d • $30 - $40

About The Position

Pro-Serv Food Equipment is a rapidly growing commercial kitchen equipment, HVAC, refrigeration, and service company operating across multiple branches in the Carolinas.

We support restaurants, schools, healthcare facilities, and national accounts with installation, service, and project work.

Our growth is driven by one thing: standards and execution.

We are looking for a leader who can take full ownership of our estimating and quoting process — protecting profitability while helping drive company growth.

The Estimate & Bid Manager is responsible for managing and executing all company estimates, bids, quote approvals, and equipment/material ordering.

This role sits at the center of operations, sales, and profitability.

You will ensure:

Quotes are accurate

Margins are protected

Orders are correct

Projects move forward without delays

This is a high-accountability position directly impacting revenue and company performance.

Requirements

• 3+ years estimating, bidding, project coordination, or operations experience
• Strong understanding of pricing, cost analysis, and margins
• Highly organized with attention to detail
• Comfortable managing deadlines and multiple projects
• Strong communication and decision-making skills

Nice To Haves

• Experience in commercial service, construction, HVAC, or equipment industry preferred
• ERP or service software experience a plus

Responsibilities

• Prepare and manage service, equipment, and project estimates
• Review job scope, labor requirements, and material costs
• Build accurate proposals aligned with company pricing standards
• Coordinate with operations, sales, and technicians for scope clarity
• Submit bids within required timelines
• Maintain estimating templates and pricing structures
• Review and approve all company quotes before release
• Verify pricing accuracy and required margins
• Ensure scope completeness and profitability
• Identify risks or missing information prior to approval
• Maintain quote tracking and approval workflows
• Manage ordering of approved equipment and materials
• Verify correct parts and equipment specifications
• Coordinate with Parts Manager and Dispatch
• Track ETAs and communicate delays proactively
• Ensure jobs are properly staged for execution
• Standardize estimating procedures across all branches
• Improve speed and accuracy of quote turnaround
• Maintain organized documentation and records
• Work closely with leadership to improve pricing strategy
• Identify inefficiencies and implement improvements

Benefits

• 401(k)
• Bonus based on performance
• Company parties
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed