Event Coordinator | Full-Time | Donald L. Tucker Civic Center

Oak View Group•Tallahassee, FL

48d•$20 - $23•Onsite

About The Position

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview Under the direct supervision of the Director of Events, the Event Coordinator will coordinate every aspect of their assigned events from the advance planning stages through the end of the event and event settlement. In addition to coordinating assigned events, this position will assist with the event management of other large-scale events such as basketball games, concerts, and other venue functions. The Coordinator will also assist in development and implementation of event department policies, programs and procedures. This role pays an hourly rate of $20.00-$22.50 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 20, 2026.

Requirements

Minimum of 1 year of experience working in a public assembly facility including supervisory responsibility
Communicate clearly and concisely in the English language, both orally and in writing is required
Work a flexible schedule including long days, late nights, early mornings, weekends and holidays
Must possess strong organizational skills, attention to detail and the ability to function and meet strict deadlines in a fast-paced environment
Must demonstrate a positive, professional and customer-focused attitude
Must have computer skills in Microsoft Office applications and word processing, spreadsheets, presentations and internet software

Nice To Haves

Experience coordinating banquets, tradeshows, conferences, meetings and/or weddings preferred
Bachelor's degree from an accredited college or university with major course work in facility management, hospitality management, business management, or another related field preferred
Knowledge of AutoCAD is preferred

Responsibilities

Coordinate all aspects of events that are assigned by Director of Events
Thoroughly describe the venue's services and outline how the services are coordinated to clients
Assist clients with event logistics and suggest the most effective ways to use the facility for specific types of event functions
Design set up diagrams in AutoCAD program based off event needs for approval by the client
Work with the Operations Department to ensure all events are set up to the client's specifications and that all fire codes and safety regulations are being followed.
Communicate with Director of Food and Beverage, Chefs and Catering Manager on needs of each event
Create and distribute detailed Event Data Sheets prior to every event
Coordinate and provide clear, concise, and timely communication with building staff of all requirements necessary for events by preparing and distributing detailed Event Data Sheets, diagrams, and event staffing requirements for each assigned event
Update event estimates, as needed, to send to the client and complete a final settlement upon completion of each event
Have the ability to problem solve, make quick decisions and delegate responsibility while remaining professional and pleasant in the midst of stressful
Assist the event director with processing of biweekly Events Department payroll to HR
Complete all duties with a customer service focus through teamwork & dedication to Oak View Group's mission and principles
Other duties as assigned