Events Assistant, Seasonal

DENVER BOTANIC GARDENS INC

2d•Onsite

About The Position

This position provides support to the Private Events Department in the capacity of day of event support, basic administrative tasks, general maintenance, cleaning and setting up facilities and equipment for events. This position will ensure that the environment is safe, clean and creates a positive presentation for private event clients and guests, vendors, visitors, volunteers and staff. Duties include assisting the sales office, making day of event signage, basic routine repairs and preventive maintenance of equipment and facilities; facility cleaning; moving and setting up tables, chairs, and other furnishings.

Requirements

Must have proven excellent customer service, interpersonal, and communication skills in dealing with the public.
Ability to maintain stability under pressure and able to deal well with stressful situations.
Ability to be flexible and willing to modify plans when necessary, throughout the day.
Ability to work a flexible schedule mainly comprised of evenings and weekends and may include holidays.
Knowledge of Microsoft Suite products, specifically Word, Excel and Outlook and Teams.
Attention to details, ensuring that location is in proper condition, looks good and ready for events.
Ability to read and interpret documents such as maps, safety rules, operating and maintenance instructions, and procedure manuals.
Ability to operate hand tools, power tools, lawn equipment, power washer, trailers, and utility vehicles.
Ability to speak effectively before groups of customers or employees of organization.
Ability to do simple math and counting as assigned.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Must have proven excellent customer service, interpersonal, and communication skills in dealing with the public.
Ability to maintain stability under pressure and able to deal well with stressful situations.
Ability to be flexible and willing to modify plans, when necessary, throughout the day.
Ability to work a flexible schedule, including evenings, weekends and/or holidays.
Knowledge of Microsoft Suite products, specifically Word, Excel and Outlook and Teams.
Ability to work overtime as necessary.
Must be a positive representative of the Gardens both internally and externally at all times.
Must work with respect and cooperation at all times with fellow employees and the public.
Must be committed to working safely at all times.
High school diploma / GED and/or combination of education and equivalent experience is required.
Minimum of 1 years of experience in events/hospitality is required.
Must have a minimum one-year experience in the operation of hand tools, power tools, lawn equipment, power washer, trailers, utility vehicles and the ability to trouble shoot, multitask and solve problems.

Responsibilities

Ensures and actively participates in the cleaning of rental facilities and the moving and storage of rental equipment including but not limited to tables and chairs.
Performs assigned tasks involving the use of, among other things, hand tools, power tools, power washer, trailers, and utility vehicles. This includes but is not limited to trouble shooting and solving problems with a variety of issues as they arise.
Completes general basic maintenance and care of facility rental sites and furniture.
Ensures all events are set properly, according to contract, and any last-minute adjustments are incorporated to the satisfaction of the client.
Set up and tear down appropriate event signage.
Notifies Private Event Manager and Operations staff of any unusual circumstances, safety issues, and/or damage.
Keeps rental tables and chairs clean and in good repair.
Maintains a satisfactory, positive working relationship with managers, co-workers, clients, and others.
Helps to ensure all policies and procedures in the facility rental department are adhered to.
Works to ensure the highest quality visitor experience.
Regular attendance at the worksite may be required. As with all positions at Denver Botanic Gardens, the incumbent must be in good performance standing to be eligible for remote work. Remote work is at the discretion of management at all times.
All Gardens employees must be committed to the mission of connecting people with plants, especially plants from the Rocky Mountain region and similar regions around the world, providing delight and enlightenment to everyone.