Events & Programs Coordinator (Contract)

PlayStation Global•San Mateo, CA

8d•$53 - $79•Hybrid

About The Position

We are seeking an Events & Programs Coordinator to provide coordination and administrative support for employee network and community events and activities. This role will play a key part in ensuring smooth planning, communication, and execution of initiatives that strengthen connection and belonging at Sony Interactive Entertainment. The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication skills and the ability to collaborate across multiple teams.

Requirements

2–4 years of relevant experience in project coordination, administrative support, or event/program management.
Organizational Skills: Ability to manage multiple projects and tasks simultaneously while maintaining attention to detail.
Communication: Strong written and verbal communication skills for working with diverse stakeholders.
Collaboration: Team player with interpersonal skills to build effective working relationships across groups.
Proactivity: Self-starter with the ability to anticipate needs and propose solutions.
Problem-Solving: Capable of addressing challenges calmly and effectively.
Time Management: Skilled in prioritizing and meeting deadlines in a fast-paced environment.
Technical Proficiency: Comfortable with tools such as Microsoft Office Suite, (e.g., Word, Excel, PowerPoint, Outlook, Teams, OneNote, Forms, SharePoint).

Nice To Haves

Event Support Experience: Prior experience supporting events, programs, or initiatives is a plus

Responsibilities

Provide day-to-day administrative and logistical support for employee network events, meetings, and activities.
Coordinate scheduling, calendar management, and meeting preparation.
Assist in developing timelines, tracking deliverables, and monitoring progress to ensure projects remain on schedule.
Support event logistics, including booking venues, coordinating vendors, and managing supplies.
Partner with outside vendors on programming and initiatives to support employee networks and community events.
Prepare documentation such as agendas, presentations, meeting notes and status updates, and distribute to relevant stakeholders.
Manage and update leads tracker and distribution list to ensure effective communication and coordination.
Track budgets, expenses, and invoices for events and activities.
Serve as a liaison between internal stakeholders, employee network & community leads, and other support teams.
Assist with internal communications, including drafting announcements, newsletters, or event invitations.
Maintain and update resources, including playbooks and documentation, to ensure materials are current and accessible.
Maintain and update Nexus pages with current event, program, and resource information.
Monitor shared inboxes and manage incoming emails to ensure timely responses and task delegation.
Create intake forms, triage, process requests, and coordinate follow-up actions with relevant stakeholders.
Support data collection and reporting on event attendance, feedback, and engagement metrics.