Events/Space Planning Coordinator

Airbus • Mobile, AL

2d • Onsite

About The Position

Airbus Americas, Inc i s looking for a Events/Space Planning Coordinator t o join our team based in Mobile, AL on First Shift (8:00am - 5:30pm) . The Event Coordinator is responsible for planning and managing events of various sizes and purposes, including corporate meetings across the MMS campus. This role will also assist with occupancy initiatives regarding space planning, work team layouts, adjacencies and office/ furniture configurations in order to track and maintain accurate space data at the Airbus Mobile US Manufacturing Facility and other offsite facilities.

Meet the Team: Our Engineers at the Airbus U.S. Manufacturing facility take our aircraft from concept to customer delivery – working with production teams on every aspect of assembly from managing technical information, quality control, maintenance tasks and health & safety – along flowlines and flightlines. Join our team and watch our aircraft come to life.

Your Working Environment: On ‘Airbus Way’ you will find the Airbus U.S. Manufacturing Facility for commercial aircraft. Opened at the Mobile Aeroplex at Brookley in 2015, the facility produces A320 Family aircraft and added a second product line for the A220 in 2019. The facility, which strengthens the U.S. aerospace industry, is part of Airbus’ strategy to enhance its global competitiveness by meeting the growing needs of its customers in the United States and beyond.

How We Care for You: Financial Rewards: Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”) Work/Life Balance: Paid time off including personal time, holidays and a generous paid parental leave program. Health & Welfare: Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages. Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.

Your Challenges: Day to day facility operations: 75% Establishing and maintaining relationships with vendors and customers. Planning event details and aspects, including furniture set up, room availability, associated food service and guests. Processing associated invoices on time and overseeing budget spend and tracking. Managing events and addressing potential problems that may arise. Maintaining a working knowledge of the complex needs of a wide variety of events. Serve as the main point of contact for FMRE for vendors, suppliers, and internal stakeholders. Manage event related communication, invitations, and promotional materials. Interfaces with Management to develop new opportunities for workplace solutions to manage headcount growth, departmental re-orgs, desired workplace changes and new workplace concepts. Administer or guide occupancy data collection studies. Perform complex analysis tasks and comprehensive facility planning, e.g., opportunity analysis, options development, option evaluation, pro/con comparisons and provide recommendations. Maintain space planning and forecasting reports and headcount projections. Acts as the project lead to assist in developing furniture test-fits and workplace usage solutions for multiple departments in a growing multi-building campus environment. Assists in migration and phase planning of large scale occupancy projects. Maintains oversight on accuracy for all occupancy data in the assigned portfolio. Ensures planning deliverables provided, meet management’s expectations. Other duties as assigned Analyze and improve service delivery: 15% Recommend and manage initiatives to increase and improve service delivery considering both cost and quality - KPI Management

Requirements

• High School diploma with 3 to 5 years of space planning, CAFM, tenant occupancy programming and facility management services experience.
• 3-5 years experience in event planning, space planning or coordination.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking skills.
• Ability to work evenings and weekends as needed.

Nice To Haves

• Bachelor’s Degree in Architecture, Interior Design, Industrial Design or related field.

Responsibilities

• Establishing and maintaining relationships with vendors and customers.
• Planning event details and aspects, including furniture set up, room availability, associated food service and guests.
• Processing associated invoices on time and overseeing budget spend and tracking.
• Managing events and addressing potential problems that may arise.
• Maintaining a working knowledge of the complex needs of a wide variety of events.
• Serve as the main point of contact for FMRE for vendors, suppliers, and internal stakeholders.
• Manage event related communication, invitations, and promotional materials.
• Interfaces with Management to develop new opportunities for workplace solutions to manage headcount growth, departmental re-orgs, desired workplace changes and new workplace concepts.
• Administer or guide occupancy data collection studies.
• Perform complex analysis tasks and comprehensive facility planning, e.g., opportunity analysis, options development, option evaluation, pro/con comparisons and provide recommendations.
• Maintain space planning and forecasting reports and headcount projections.
• Acts as the project lead to assist in developing furniture test-fits and workplace usage solutions for multiple departments in a growing multi-building campus environment.
• Assists in migration and phase planning of large scale occupancy projects.
• Maintains oversight on accuracy for all occupancy data in the assigned portfolio.
• Ensures planning deliverables provided, meet management’s expectations.
• Other duties as assigned
• Recommend and manage initiatives to increase and improve service delivery considering both cost and quality - KPI Management

Benefits

• Competitive base salary
• incentive compensation which may include profit sharing schemes
• retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”)
• Paid time off including personal time, holidays and a generous paid parental leave program.
• Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages.
• Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED