Exam Administration Coordinator

East Texas A&M University • Commerce, TX

5d

About The Position

The Exam Administration Coordinator is responsible for TExES approval and registration process for candidates in Educator Preparation Program (EPP). The Exam Administration Coordinator monitors student testing data and communicates as applicable with program faculty, advisors, and students. Responsible for maintaining audit status of student CECAS files.

Requirements

• Bachelor’s degree in applicable field or equivalent combination of education and experience
• One year (1) of related experience.
• Knowledge in business communications, spelling, punctuation, office procedures and excellent proofing skills.
• Ability to organize and set priorities, maintain records, interpret and prepare reports and compose memoranda and letters and excellent communications skill essential.
• Knowledge of word processing, spreadsheet, and database applications.
• Strong knowledge of computer fundamentals.
• Ability to multitask and work cooperatively with others.
• Ability to explain complex procedures and/or instructions via email to customers/students (i.e. test registration).
• Strong attention to detail.

Nice To Haves

• One or more years data entry experience.
• Experience in higher education.
• Familiarity with educator certification requirements and Texas Administrative Code

Responsibilities

• Processes candidate inquiries for TExES information, approval and registration.
• Communicates with program advisors in TExES approval process.
• Enters TExES data into TEA system database.
• Create TEA ID numbers for candidates to register for TExES exams.
• Provides candidates with remediation resources before taking the TExES exams and after failed attempts.
• Assists, reviews, and approves test limit waiver applications submitted by students.
• Tracks candidate’s exam attempts and reports to program exam approvers.
• Updates CECAS website TExES Review as needed.
• Maintains all pending TExES exam documents as needed for audit compliance, including the upload of evidence of readiness to test for each approval.
• Updates and maintains Tk20 student data as applicable.
• Communicates with faculty and students on a regular basis regarding any changes in procedures or Texas Administrative Code.
• Analyzes testing data and creates detailed reports of educator testing results that cross reference candidate status, program, and other variables for faculty to use in program improvement efforts.
• Tracks annual ASEP accountability for testing and advises programs and the Director of tests in danger of not meeting annual expectations.
• Provides annual ASEP accountability recap presentations to programs of their testing data.
• Assists, as needed and assigned by the department Director, other department staff on admission record creation, screening of program applications, and tracking of candidate progress toward certification requirements.

Benefits

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

What This Job Offers

• Job Type: Full-time
• Number of Employees: 251-500 employees