Exec Asst, Corporate

Baxter•Deerfield, IL

1d•$76,000 - $104,500•Hybrid

About The Position

This is where your work makes a difference. At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond. Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results. Here, you will find more than just a job—you will find purpose and pride. Your role The Corporate Executive Assistant plays a meaningful role in supporting the Chief Information Officer, serving as a trusted partner in managing priorities, communications, and day‑to‑day operations. This senior‑level role provides proactive, high‑touch, and confidential support to enable executive effectiveness and allow the CIO to remain focused on strategic decision‑making. This position serves as a key liaison across the organization, partnering closely with executive leadership, Corporate and Senior Executive Assistants, and internal and external stakeholders. This positions provides meaningful exposure to senior IT and enterprise leadership and requires a high degree of professionalism, confidentiality, and proactive problem‑solving in support of a global organization. In addition to supporting one to two senior leaders, this role provides broader administrative leadership across the IT function. Acting as a central point of coordination, the Executive Assistant manages complex priorities, information flow, and competing demands in a fast‑paced, dynamic environment, exercising sound judgment and discretion at all times.

Requirements

High school diploma required; Associate’s degree or professional certification preferred
8+ years of experience as an Executive Assistant or Senior Executive Assistant supporting senior leaders, including C‑suite or equivalent roles
Exceptional written, verbal, and interpersonal communication skills, with the ability to interact confidently with senior leadership and external partners
Strong organizational, prioritization, and project management skills, with the ability to deliver results under tight timelines
Excellent critical thinking and sound business judgment in a fast‑paced, frequently changing environment
Advanced calendar management and scheduling expertise, particularly in Outlook
Advanced proficiency in Outlook, Word, Excel, PowerPoint, and related tools
High proficiency in invoice and purchase order processing

Responsibilities

Serve as a key liaison between the CIO, IT senior leadership team, and enterprise partners
Coordinate and manage sophisticated calendars and schedules; prepare and manage correspondence, presentations, databases, and spreadsheets
Arrange and manage global and domestic travel, including air, ground transportation, lodging, visas/passports, and meeting logistics
Prepare expense reports and manage corporate credit lines; apply and support company policies and provide mentorship or training as needed
Support departmental initiatives and project‑manage or coordinate meetings and events across in‑person, virtual, and hybrid formats
Operate effectively in a fast‑paced, highly transparent executive environment with shifting priorities and frequent change with a high degree of autonomy, judgment, and discretion when handling sensitive and confidential information
Provide flexible support to global leaders across time zones as business needs evolve
Anticipate needs by proactively identifying risks, gaps, and solutions before issues arise, ability to step in to lead or coordinate administrative efforts for the broader IT function when needed

Benefits

Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission.
At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.
At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.
Baxter offers comprehensive compensation and benefits packages for eligible roles.
Our health and well-being benefits include medical and dental coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance.
Financial and retirement benefits include the Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount, and the 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching.
We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave.
Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits.

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