Executive Admin

Integrity•Scottsdale, AZ

About The Position

As the leading independent product design and distribution company in America, Annexus designs solutions to help Americans grow and protect their retirement savings. Since 2006, Annexus has developed the industry’s best-performing fixed-indexed annuities and indexed universal life insurance policies, and they are leading the charge in the development of in-plan lifetime income solutions with plan sponsors. Annexus, an Integrity company, is recognized as a thought leader across the industry, winning multiple awards including Barron’s Best Product for Seniors and most recently, the Annuity Innovator of the Year award from EQDerivatives. Annexus is based in Scottsdale, Arizona. Job Summary: The Executive Admin will assist the executives and their sales teams with heavy calendaring, proactive meeting arrangements, organizing and maintaining all files (digital and hard copy as needed), travel arrangements, following up on requested tasks and light project management, ordering supplies, preparing agendas, note taking, and generally keeping them on-track and productive. Successful candidates must have intermediate to advanced Word and Outlook skills, a high degree of confidentiality, and a passion for adding value. This is a full-time position for a seasoned professional who enjoys being an assistant. About Integrity Integrity is one of the nation’s leading independent distributors of life, health and wealth insurance products. With a strong insurtech focus, we embrace a broad and innovative approach to serving agents and clients alike. Integrity is driven by a singular purpose: to help people protect their life, health and wealth so they can prepare for the good days ahead. Integrity offers you the opportunity to start a career in a family-like environment that is rewarding and cutting edge. Why? Because we put our people first! At Integrity, you can start a new career path at company you’ll love, and we’ll love you back. We’re proud of the work we do and the culture we’ve built, where we celebrate your hard work and support you daily. Joining us means being part of a hyper-growth company with tons of professional opportunities for you to accelerate your career. Integrity offers our people a competitive compensation package, including benefits that make work more fun and give you and your family peace of mind. Headquartered in Dallas, Texas, Integrity is committed to meeting Americans wherever they are — in person, over the phone or online. Integrity’s employees support hundreds of thousands of independent agents who serve the needs of millions of clients nationwide. For more information, visit Integrity.com. Integrity, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law. In addition, Integrity, LLC will provide reasonable accommodations for qualified individuals with disabilities. Please note that all official communications from Integrity will come from @integrity.com or Workday domains. Founded in 2006, Integrity develops and distributes life and health insurance products and wealth products with carrier partners and markets these products through our vast distribution network. Our omnichannel platform helps provide life and health insurance and wealth management services to Americans to fit their unique needs. Wherever you are in life, the future can be a leap of faith.

Requirements

5+ years of relevant work experience
Strong verbal and writing skills required
Strong interpersonal and team-oriented skills; good relationship builder
Positive attitude, professional, self-motivated; “can-do” approach to assignments
Ability to thrive in a very fast-paced, demanding environment
Ability to jump right in and start making a contribution while learning along the way

Responsibilities

Efficiently manage executive calendars across various time zones, anticipating and resolving scheduling conflicts.
Coordinate complex travel plans for multiple team members, ensuring all itineraries are confirmed and details communicated clearly.
Assist in preparing, drafting, and organizing reports, meeting agendas, and memos to support executive operations.
Format, edit, and proofread documents to ensure accuracy and professionalism.
Organize and maintain digital files and records for easy access and secure storage.
Process receipts and manage reimbursement requests in a timely and organized manner.
Arrange catering services and prepare conference rooms for meetings and events.
Screen incoming calls and direct inquiries appropriately.
Utilize intermediate to advanced proficiency in Microsoft Word and Outlook to support daily tasks and communications.
Uphold strict confidentiality in handling sensitive information at all times.
Perform other duties as assigned to support the needs of the team.