Executive Administrative Assistant

OMNI Consulting Solutions•Washington D.C, VA

11d•Onsite

About The Position

OMNI Consulting Solutions, a rapidly growing boutique government consulting firm, is seeking a professional and highly motivated Executive Administrative Assistant to support an executive team within a critical law enforcement agency. This position is essential to maintaining smooth front office operations and supporting key leadership in fulfilling their mission. The ideal candidate will possess exceptional organizational, communication, and multitasking skills, with a proactive approach to managing day-to-day tasks and special projects in a fast-paced environment.

Requirements

Minimum of 8 plus years of experience supporting executive teams or management in a fast-paced environment.
Proficiency with Microsoft Office Suite, including PowerPoint, Excel, and Word.
Experience operating standard office equipment such as telephones, copiers, scanners, and shredders.
Experience managing schedules, meetings, travel arrangements, and credit card transactions.
Excellent written and oral communication skills.
Exceptional organizational skills and attention to detail.
Ability to multi-task and manage competing priorities effectively.
Proactive and flexible mindset with a task-oriented approach to completing projects.
Bachelor’s Degree required
Top Secret is required

Responsibilities

Provide administrative support for the executive team, ensuring smooth daily operations.
Receive and screen visitors and telephone calls while maintaining a professional presence.
Prepare, draft, edit, and maintain reports, presentations, briefs, proposals, and other documents.
Organize and manage electronic materials, databases, servers, and SharePoint sites.
Maintain logs, records, and files, including organizational charts, training records, and budgets.
Assist with calendar management, meeting scheduling, and conference room reservations.
Support the planning and coordination of meetings and special events, including logistics and accommodations.
Manage travel arrangements, including travel requests, accommodations, and expense reports.
Process training requests, travel vouchers, conference requests, and personnel documents.
Oversee inventory management and ensure the organization of office materials and equipment.
Facilitate onboarding and offboarding processes, including coordinating security clearance passage requests.
Submit funding requisitions and coordinate Government Purchase Card (GPC) transactions.
Serve as a point of contact for customer HR/Admin functions.
Collaborate with subject matter experts and stakeholders to clarify, update, and finalize documents.
Track and provide updates on projects involving government personnel, contractors, and DoD partners.