Executive Administrative Assistant

ITAC•Richmond, VA

About The Position

We are seeking a highly organized and proactive Administrative Professional to provide comprehensive support to the Vice President and departmental leaders. This role manages complex scheduling, travel coordination, budget and invoice processing, and the preparation of executive‑ready documents. The ideal candidate will work independently, handle confidential information with discretion, and collaborate effectively with colleagues and executives at all levels while ensuring smooth daily operations.

Requirements

An Associate’s Degree (or equivalent experience), plus a minimum of 6 years of relevant experience.
Strong organizational skills.
Adept at tackling non-routine, complex projects and assignments with minimal mentorship.
Ability to prioritize multiple tasks, work independently and make decisions in management absence.
Excellent written and verbal communication skills.
Advanced computer skills, including a thorough understanding and application of Microsoft Office Suite (Outlook, Power Point, Excel and Word).
Ability to develop presentations and materials that are executive ready.
Ability to interact with all levels within and outside of the company.
Ability to maintain confidentiality.
Understanding, influencing and/or serving people are important skills in completing responsibilities.

Responsibilities

Understanding departmental priorities in order to effectively schedule and handle the Vice President’s time and workflow, maintain calendars, coordinating and scheduling travel itineraries.
Scheduling and frequently arranging meetings on short notice, which involves extensive coordination and follow-up with other executives, directors, administrative assistants, and outside consultants.
Provide similar support for several other leaders and colleagues in the department, as well.
Maintaining necessary documentation to prepare and ensure accuracy of expense statements and invoices for departmental Directors.
Handling phone coverage, screening phone calls and appropriately directing callers.
Composing, editing and proofing correspondence, contracts, reports and/or presentations; handling sensitive and confidential materials and matters, while adhering to compliance procedures and processes.
Interacting with executives at all levels.
Inputting and maintaining budgets, processing invoices and ordering supplies for the department.
Making sure records management retention policies are followed for file maintenance.
Coordinating and preparing complex documents including correspondence, reports and presentations.

Benefits

From internships to seasoned professionals, our growing company provides career opportunities for all levels of experience.
We offer our team a comprehensive benefits package and numerous employee incentives.
For life’s challenges, we also provide our employees and their immediate families with certified chaplains for around-the-clock encouragement and support.
Rooted in love, we serve and care for our employees like family.
ITAC provides benefits such as Health, Vision, and Dental Insurance
401k & ESOP
Life Insurance
Short & Long-Term Disability
Sick Time Off
Paid Time Off
Paid Holidays
Employee Assistance Program
Tuition Reimbursement
Professional Development
Wellness Program
Mentorship Program
Safety Incentive Program
24/7 Chaplain Care