Executive Administrative Assistant

Rising Tide Dental•New York, NY

10d

About The Position

Rising Tide Dental is seeking a highly organized and motivated Executive Administrative Assistant! Come join our family and be a part of a fast growing Dental Supporting Organization! This role will provide comprehensive support to our executive team. This role demands exceptional multitasking abilities, strong communication skills, and a keen attention to detail. The ideal candidate will be responsible for managing calendars, coordinating events, and ensuring smooth office operations while maintaining a high level of professionalism. Essential Duties and Responsibilities: Provide executive administrative support, including calendar management and scheduling appointments. Coordinate and plan events, meetings, and travel arrangements. May often shadow CEO who is also a doctor/owner to multiple New York dental practices to assist with follow up tasks and project management. Assist with project coordination and ensure timely completion of tasks. Manage office operations, including filing, data entry, and clerical duties. Maintain accurate records through bookkeeping and transcription tasks. Handle phone etiquette with professionalism while managing a multi-line phone system. Utilize Microsoft Office Suite and Google Workspace for document creation, proofreading, and data management. Support customer service initiatives by addressing inquiries and providing assistance at the front desk. Implement effective organizational systems for office management and filing. Utilize QuickBooks for financial tracking as needed.

Requirements

Proven administrative experience in an office environment; experience as a personal assistant is a plus.
Strong typing skills with proficiency in data entry and clerical tasks.
Excellent organizational skills with the ability to manage multiple priorities effectively.
Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and Microsoft Outlook Calendar.
Familiarity with Google Workspace tools (Docs, Sheets, Drive).
Strong proofreading skills with attention to detail in written communications.
Ability to work independently as well as collaboratively within a team setting.
Exceptional customer service skills with a friendly demeanor.

Nice To Haves

Experience with DocuSign for document management is desirable.

Responsibilities

Provide executive administrative support, including calendar management and scheduling appointments.
Coordinate and plan events, meetings, and travel arrangements.
May often shadow CEO who is also a doctor/owner to multiple New York dental practices to assist with follow up tasks and project management.
Assist with project coordination and ensure timely completion of tasks.
Manage office operations, including filing, data entry, and clerical duties.
Maintain accurate records through bookkeeping and transcription tasks.
Handle phone etiquette with professionalism while managing a multi-line phone system.
Utilize Microsoft Office Suite and Google Workspace for document creation, proofreading, and data management.
Support customer service initiatives by addressing inquiries and providing assistance at the front desk.
Implement effective organizational systems for office management and filing.
Utilize QuickBooks for financial tracking as needed.