Executive Administrator and Office Operations Manager

Veristat

2d•Remote

About The Position

Executive Administrator and Office Operations Manager The Executive Assistant and Office Operations Manager provides high-impact executive support to the CEO and C-suite while leading office operations, facilities/vendor management, and corporate travel administration. This role blends strategic administrative partnership with hands-on operational ownership to ensure seamless executive experience and a high-performing, well-run workplace. Make an Impact at Veristat! Join a global team with more than 30 years of expertise accelerating life-changing therapies to patients worldwide. 105+ approved therapies for marketing applications prepared by Veristat 480+ oncology projects in the past 5 years 350+ rare disease projects delivered in the past 5 years Flexible, inclusive culture — 70% remote workforce, 66% women-led teams Learn more about our core values here!

Requirements

High school diploma required.
7+ years of experience as an Executive Assistant, Senior EA, Office Manager, or similar role supporting senior leadership.
Demonstrated experience owning office operations/facilities and vendor management in a professional environment.
Proven ability to manage multiple priorities, operate with urgency, and stay calm under pressure.
Strong organizational, written, and verbal communication skills with high attention to detail.
High discretion and ability to handle sensitive/confidential information.
Proficiency with Google Workspace or Microsoft 365; strong calendar management skills; comfort with expense/travel tools.
Experience supporting a CEO and multiple C-suite leaders in a mid-size to large organization.
Experience managing budgets, procurement workflows, and vendor contracts.
Familiarity with workplace safety, access control/security vendors, or facilities project coordination.
Experience working in a fast-growing environment and improving processes at scale.
Must be a strong communicator, open to feedback, highly organized, consistently anticipating needs of individuals and organization
Must be able to work independently and operate in times of little guidance, high confidentiality, ambiguity, and competing or shifting priorities