Executive Administrator
About The Position
We are seeking a highly capable, experienced Executive Administrator to provide direct, high-trust support to the CEO of a growing, multi-company organization spanning manufacturing, real estate, hospitality, and community initiatives. This role is for an experienced EA who thrives close to executive decision-making and takes pride in protecting time, managing priorities, and ensuring disciplined execution. As EA, you will assist in day-to-day activities —reducing friction, increasing clarity, and lightening cognitive load to enable the CEO to remain focused on the highest-value work. As a mid-sized, high-growth company, this position offers meaningful long-term career growth for the right person.
Requirements
- 3+ years of experience as an Executive Administrator to a senior executive – preferably a CEO in a large or mid-sized entrepreneurial, multi-entity environment.
- Proven ability to manage complexity, competing priorities, and sensitive information in a fast-paced, evolving environment with a high attention to detail.
- Exceptional organizational, written, and verbal communication skills
- Strong judgment, discretion, and personal integrity
- High proficiency in various productivity software in the Apple / Google ecosystem
- Ability to anticipate needs and operate with increasing autonomy; discerning what can be delegated, what and when to escalate to CEO.
- This role is not intended for inexperienced candidates.
Responsibilities
- Own and manage a complex executive calendar across multiple companies and initiatives
- Coordinate internal and external meetings, ensuring clear agendas, preparation, and follow-up
- Proactively identify conflicts, capacity constraints, and priority trade-offs
- Prepare daily and weekly briefing materials, agendas, and reminders
- Serve as a trusted point of contact for senior leaders, partners, advisors, and select external stakeholders
- Draft, review, and organize executive correspondence as directed – managing emails, calls, visitors (playing the role of liaison) and screening what goes to other leaders and what needs your attention (and when).
- Screen and prioritize inbound communications with sound judgment
- Track commitments, action items, and follow-through – meeting minutes, prep and follow up documents, key decisions/next steps, meeting agendas, and other key research and reports.
- Coordinate travel, itineraries, and meeting logistics in coordination with our Corporate Travel team
- Support planning and execution of leadership meetings, offsites, and key events
- Assist with light project coordination and execution across multiple operating companies
- Organize and maintain files, records, and reference materials
- Support special initiatives, research, and ad-hoc requests with discretion and urgency
- Assist with a small number of personal scheduling or coordination tasks that directly impact executive availability and focus
- Maintain strict confidentiality and professional boundaries at all times
Benefits
- Comprehensive full-time benefits package averaging $20,000+ per year (amount varies based on age, family size, and eligibility)
- Health & wellness benefits (insurance or cash-in-lieu options)
- Paid maternity and paternity leave
- 401(k) with 100% match up to 8% of wages
- Paid holidays, PTO, and family-life gifts
- Vision, dental, disability, life insurance, and other voluntary benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
